Assistant, Contract Management

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

• Requisition processing of Purchase Order (PO)/PO creation, including a solid understanding of any auditable documentation needed for PO.

• Recognize and resolve vendor management issues to maintain system integrity (e.g., wrong supplier chosen by requisitioner)

• Comprehending fundamental contract content and purpose to verify that the requisition was created properly and independently make the decision to reject or approve.

• Verification of Insurance certificates, diversity documentation, and CIA required
  documentation and ability to obtain necessary documentation if not provided

• Independently Approve PO's for service agreements within delegated limits.

• Assist with the resolution of higher dollar agreements that have compliance issues.

• Primary interface with shopping cart requisitioners and PO approvers to identify and/or troubleshoot requisition issues (vendor issues, documentation issues, compliance issues).

• Process Purchase Order Change Notice requests according to guidelines established.

• Demonstrate operational expertise with contract workflow management system and PO system.

• Responsible for compliance with applicable Corporate and Divisional Policies and procedures.

• Support the timely preparation and execution of Confidentialy Disclosure Agreements (CDAs), Clinical Study Agreements (CSAs), associated budgets and vendor agreements

• Managing logistics of obtaining internal and site signatures

• Maintaining up to date records as necessary per global and local standard operation procedures

• Liaising with Stakeholders to deliver on the contracting commitments made to the business

• Customising of appropriate country CDA and CSA templates for a clinical study

• Supports Tracking of CDAs, CSAs, Site Intelligence, KPIS/Metrics as required

• High school diploma or GED – Change to match equivalent in UK & EU

• 1-5 years experience in Pharma industry with an emphasis on the business (contracting, outsourcing, finance)

• Beneficial to have experience in SAP, contract management databases, and vendor management programs

• Must be able to work with multiple complex computer programs to complete the contract execution process within departmental timelines and within auditable standards

• Strong Written and verbal communication including ability to communicate effectively in English and local language (if not English) and interpersonal skills, including conflict resolution and problem solving.

• Significant administrative experience within an office environment

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html