Assistant Controller

ASSISTANT CONTROLLER (Permanent)

Our client, a local, family-owned construction company in WNY, is looking to hire an Assistant Controller to join their team. This person will work closely with the Corporate Controller to manage the day-to-day accounting functions and strengthen the finance team for the future.

Responsibilities:

• Supervise and actively participate in day-to-day accounting activities, including accounts payable, accounts receivable, project billings, cash applications, and other transactional processes
• Participate in monthly close processes, ensuring all deadlines, account reconciliations, supporting schedules, and reporting deliverables are completed accurately and on schedule
• Prepare and review monthly journal entries, including accruals, intercompany transactions, depreciation, amortization, prepaid expenses, and other recurring accounting activities
• Maintain accurate project accounting records, including contract status, job costs, billings, and project-related financial data
• Collaborate with Project Managers to analyze job performance, monitor costs, and ensure proper revenue and expense recognition
• Prepare monthly customer billings, including AIA billing packages, lien waivers, and supporting contract documentation
• Build a comprehensive understanding of project financial performance, including cost-to-complete estimates, labor productivity, equipment utilization, contract compliance, and profitability metrics
• Monitor project financial trends and proactively identify cost overruns, margin fluctuations, billing discrepancies, and other accounting risks requiring management attention
• Participate in the preparation of annual budgets, financial forecasts, variance analyses, and management reporting packages
• Compile monthly financial statements and provide detailed account analyses and supporting schedules to facilitate management decision-making
• Manage daily cash reporting and forecasting activities to provide leadership with clear visibility into liquidity, working capital, and cash requirements
• Support external audit engagements by preparing schedules, coordinating requested documentation, and ensuring timely responses to auditor inquiries
• Lead and mentor accounting personnel, developing skills and talent to improve team strengths
• Identify and prepare junior team members for expanded responsibilities and future leadership roles
• Deliver meaningful financial insights and recommendations that support informed decision-making across finance, operations, and project management teams
• Assess existing accounting procedures and implement practical improvements that enhance efficiency, accuracy, compliance, and internal controls
• Strengthen process documentation, standard operating procedures, and cross-training initiatives to ensure continuity and minimize key-person dependencies
• Utilize advanced Excel capabilities to automate reporting, improve reconciliations, and enhance financial analysis
• Support the ongoing evolution of accounting processes, reporting capabilities, and system enhancements as the organization continues to grow
• Work well both independently and in a team environment
• Other duties as assigned/as necessary

Details:

• Position is full-time, direct hire
• 100% in-office
• $100,000 - $120,000 annually depending on experience plus bonus (based on company’s performance)
• 5+ years’ Accounting experience in a construction setting
• AIA experience required
• Bachelor’s degree in Accounting, Finance, or related
• Experience with ComputerEase, Textura, ERP systems, and construction accounting software preferred
• Proficient in Excel
• Strong organization skills and time management skills
• Strong attention to detail & accuracy
• Self-motivated, but collaborative and team oriented
• Relocation not available
• Candidates must be authorized to work in the United States; Visa sponsorship is not available
• All employees and applicants, please know that you have access at all times to New York State and Federal Labor Laws and Posters at the Government Agency websites: https://dol.ny.gov/posting-requirements-0; https://www.dol.gov/general/topics/posters#workplace-posters