Assistant Coordinator

Job highlights

• Float RFP on parts base and master creation of Item / Customer/Vendor / Contact
• Documentation work on AS9120 / ISO Certification

Process & Sort SOS sheet float RFP on ILS. Direct RFP floating to vendors review offer received . Request clarifications on offer and update x/s with offers and discuss mark-up with

management. Submit Bid on DIBBS portal and update Bid Report. Pre-award Query - Request Vendor & Customer. Float RFP on parts base and master creation of Item/Customer/Vendor/Contact. Create and update opportunity and request for label. Make Quotation for Standard and Non- Standard. Resubmit quote with requested changes. Commercial queries - Request Vendor respond to Customer. Review & submit sales quotation and if any changes then request for changes in sales

quotation. Fill Customer Price Bid Form and fill Vendor terms form. Review for any discrepancy Sales Order and request for Contract Modification. Co-ordinate with US Office for shipment details & QAR for Origin Inspection. Proforma Invoice for Advance Payment, Invoice for Letter of Credit. Co-ordinate with Accounts Team for Security Deposit / Performance Bank Guarantee. Attend Advancement of technical knowledge sessions, training-Attend Advancement of

technical knowledge sessions. Book PO on Vendor and Negotiate with Vendor for credit terms. Follow-up for Contract Modification, Vendor Follow-up, quote status with Customer, PO

acknowledgement and Shipment with M&M Packaging. MIS reports i.e. Download & analyse Customer award list, Monthly Export license

report, Order status report for Customer visit, Monthly Samples log report, Monthly Order report, Monthly Billing report and Weekly summary report.

General work related to principal visit, Principal Catalogues, Create Interactions in ERP, Paperwork filing, Create/Release Newsletters.

Documentation work on AS9120/ISO Certification.