Assistant Coordinator for Document Services and Archives

Major Responsibilities

• Under general direction of the Document Services and Archives Coordinator, with wide latitude for independent initiative and judgment, handle requests received by the Document Services and Archives group.
• Assist Agency staff with research requests, material selection for design work, publication and display.
• Assist in the digitization, scanning and preparation of documents for long-term off-site storage.
• Preserve and maintain all historic materials for all print and digital collections. Enter data as needed into historic archives databases.
• Assist with intake and acquisition procedures, including physical handling of new material, discarding of duplicates and recalling documents from the off-site storage facility.
• Identify documents that require conservation and carry out basic conservation techniques such as re-packing, copying, and preserving fragile items. Box and inventory documents to be transported for off-site storage.
• Handle fragile documents, large and heavy rolls of paper and mylar.
• Retrieve, lift and file forms, shop drawings, approvals, rolls of plans, oversize plan file folders, specifications and other documents relating to capital construction projects.
• Operate standard office equipment including computer, binding machine, copy machine and microfiche reader.
• Perform special projects and initiatives assigned.
• Assist the Document Services and Archives Coordinator with special projects as needed.

Work Location: Olmsted Center, Queens

How to Apply: Go to cityjobs.nyc.gov and search for Job ID# 785420.

All applicants must apply via cityjobs.nyc.gov. The City is no longer using ESS to accept applications.

*Current City Employees please include your ERN on your cover letter and resume.

NOTE: All resumes must be received no later than the last day of the posting period. *Posting period extended to 10/26/2026. Previous applicants are still under consideration and need not reapply. References will be required upon request.

Fees: Hired candidates will be subject to a processing fee between $40.00 to $101.00 based on the salary range of title. Hired candidates who are not currently employed by the City will be subject to a $107.50 background check fee.

nyc.gov/parks

MOVEMENT IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW.

For information about applying for Civil Service Exams go to: Civil Service Exams - Department of Citywide Administrative Services (nyc.gov)

COMMUNITY COORDINATOR - 56058

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.