Assistant Data Analyst

Primary Purpose:

This role supports data integrity and accuracy across student information technology, human resources, and business systems while assisting with audits, system imports/exports, report distribution, and data inquiries. This role is also responsible for creating data visualizations that help district leaders understand and act on their data. The Assistant Data Analyst will identify discrepancies, support corrective action, and translate routine data requests into clear visual narratives that reveal trends and performance insights.

Qualifications:
Education/Certification:

• High school diploma or GED required. Coursework or self-directed study in computer science, data engineering, statistics, information systems, or a related technical field is a plus. Equivalent demonstrated ability will be considered in lieu of formal education.

Special Knowledge/Skills:

• Familiarity with data visualization platforms (Power BI, Tableau, SSRS, or similar) - ability to build and design visual dashboards and reports for non-technical audiences
• Working knowledge of spreadsheet software (Microsoft Excel or Google Sheets) to organize, analyze, and present data
• Working knowledge of query tools or structured query logic (SQL or similar) for extracting and validating data
• Familiarity with Skyward Student and Skyward HR systems preferred; prior experience with Skyward is a plus
• Demonstrated interest or experience in scripting or automation (Python, PowerShell, SQL scripting) to improve data workflows and automate visualization updates
• Ability to recognize inefficiencies in data processes and propose solutions
• Comfortable working independently with minimal supervision; ability to learn new tools quickly through self-directed exploration
• Strong attention to detail and commitment to data accuracy and confidentiality
• Knowledge of FERPA and TPIA
• Effective organizational, communication, and interpersonal skills

Experience:

• One or more years of experience in data management, administrative data support, or a related field in a school district or similar environment preferred; experience with Skyward Student or Skyward HR a plus.

Major Responsibilities:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Reporting and Data Visualization:

• Create and maintain data visualizations and dashboards that translate raw data into clear, actionable formats for campus and district leadership.

• Generate and distribute recurring and ad hoc reports using Power BI, Tableau, SSRS, or similar platforms; understand how to present data in ways that help non-technical audiences understand trends and make decisions.

• Assist in maintaining an organized log of visualization and report requests.

Campus and Departmental Support:

• Assist campus and departmental staff with data questions by providing both raw data and visual context to help them understand their metrics.

• Support staff by reinforcing proper data entry procedures to ensure data integrity at the source.

Data Integrity and Auditing:

• Assist with audits of district data across Skyward Student, Skyward HR, and internal databases to identify inaccuracies or inconsistencies.

• Verify data accuracy following imports, uploads, or system updates and communicate findings clearly.

Data Imports and System Support:

• Assist with scheduled and on-demand data imports between district systems following established procedures.

• Review import results and report errors to the supervisor as needed.

Process Improvement:

• Identify repetitive data tasks and assist in developing automated or streamlined solutions using available tools and scripting languages.

• Assist in documenting data workflows and procedures for departmental reference.

Policy, Reports, and Law:

• Comply with policies established by federal and state law, State Board of Education rule, and local board policy in the area of information management and technology.

• Compile, maintain, and file all physical and computerized reports, records, and other documents required.

• Maintain strict confidentiality of sensitive student, personnel, and financial data.

Other:

• Follow district safety protocols and emergency procedures.

• Perform other duties as required by the MIS Coordinator of Executive Director of Technology Operations

Supervisory Responsibilities:

• None

Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Hand tools and test instruments for electronic repairs and cable installations; standard office equipment including personal computers and peripherals

Posture: Prolonged sitting; regular kneeling/squatting, bending/stooping, pushing/pulling, twisting

Motion: Repetitive hand motion; frequent keyboarding and use of mouse; regular walking, grasping/squeezing, wrist flexion/extension, reaching; may climb ladders

Lifting: Regular moderate lifting and carrying (up to 44 pounds); occasional heavy lifting and carrying (45 pounds and over)

Environment: Work is performed in an office environment; occasional district wide travel

Mental Demands: Work with frequent interruptions; emotional control under stress