Assistant Director (Artwork Management)

Strategic Leadership & Governance

• Support the Director in developing and implementing strategies, policies, and operational frameworks relating to artwork management, collections management, loans, logistics, risk management, and compliance.
• Provide leadership and oversight for collections governance, artwork stewardship, risk management, insurance administration, and compliance activities across the Artwork Management department.
• Lead the review, development, and implementation of policies, standard operating procedures, and best practices relating to collections management, artwork movement, loans administration, documentation, and preventive care.
• Advise management on emerging trends, risks, and industry best practices relating to collections stewardship, insurance, loans management, and artwork logistics.

National Collection Loans Management

• Lead and manage all incoming and outgoing Gallery National Collection loan requests from local and international institutions, ensuring alignment with institutional objectives, loan policies, and stakeholder requirements.
• Oversee the end-to-end planning and execution of National Collection loan projects, including assessment of loan requests, lender and borrower requirements, loan approvals, scheduling, and risk management.
• Coordinate and oversee all logistical arrangements, including to act as a courier relating to National Collection loans, including transportation planning, freight forwarding, customs requirements, insurance coverage, packing specifications, and environmental requirements.
• Liaise with local and international museums, galleries, government agencies, logistics providers, insurers, conservators, and other stakeholders to facilitate successful loan outcomes.

Insurance & Risk Management

• Oversee artwork insurance for incoming and outgoing loans, including National Collection and Gallery's loans.
• Lead the development and periodic review of business continuity, emergency response, and disaster recovery plans relating to artworks and collections.

Compliance, Audit & Assurance

• Lead audit preparedness and compliance reviews relating to collections management, inventory controls, loan documentation, insurance records, and artwork movement processes.
• Oversee periodic artwork verification exercises, inventory reconciliations, and collections audits to ensure accountability and compliance with organisational requirements.
• Ensure accurate maintenance of collections records, loan documentation, insurance schedules, condition reports, and governance records.
• Monitor compliance with internal policies, regulatory requirements, lender obligations, and museum best practices.

Capability Development & Continuous Improvement

• Lead capability development initiatives relating to collections management, artwork logistics, loans administration, documentation standards, risk management, and artwork stewardship.
• Develop and coordinate training programmes and knowledge-sharing initiatives to strengthen professional competencies across the Artwork Management department.
• Foster collaboration between collections, logistics, exhibition operations, and related stakeholders to improve end-to-end workflow management.

Stakeholder Management

• Build and maintain effective working relationships with lenders, museums, government agencies, insurers, logistics providers, and other stakeholders.
• Represent the Gallery on collections management, loans, insurance, governance, and artwork stewardship matters at internal and external forums.

Other Duties

• Undertake other duties and responsibilities as assigned by the Director, Artwork & Exhibition Management.

Qualifications

• Preferably at least 8-10 years of relevant working experience in collections management, museum registration, artwork loans and logistics, or a related field. A degree in Museum Studies, Preventive Conservation, Information Science, Business or Arts Management, or a related discipline is preferred. Equivalent combinations of relevant training and professional experience will also be considered.
• Strong knowledge of collections governance, artwork loans administration, insurance, risk management, inventory control and compliance would be an advantage.
• Familiarity with audit processes and collection inventory systems, with the ability to support audit preparedness, maintain accurate records and ensure compliance with organisational requirements.
• Proven leadership, project management and stakeholder management skills, with the ability to manage multiple concurrent projects and complex operational requirements.
• Meticulous, organised, analytical and independent, with strong problem-solving and decision-making abilities.
• Excellent interpersonal, communication and writing skills, with the ability to work collaboratively across multidisciplinary teams and engage effectively with local and international stakeholders.
• Proactive, adaptable and committed to continuous learning, process improvement and team development.
• Proficient in Microsoft Office applications and able to adapt to new technologies and collections management systems.
• A keen interest in the arts, heritage and culture, with a strong commitment to the care and stewardship of the National Collection.