Assistant Director

KIDSVILLE

Assistant Director – Job Description

POSITION SUMMARY

· Assist the Director with daily operations, staff support, child and family needs, licensing compliance, staffing, recordkeeping, and program quality.

· Demonstrate leadership, flexibility, professionalism, sound judgment, and a willingness to assist wherever needed.

QUALIFICATIONS & REQUIREMENTS

· Be at least 18 years old and have a high school diploma or GED.

· Meet applicable Iowa child care licensing requirements and obtain/maintain any approval required to serve as an On-Site Supervisor.

· Demonstrate competency working independently with children and a commitment to quality child care.

· Show leadership, teamwork, initiative, flexibility, and the ability to guide and support staff professionally.

· Have strong communication, organization, problem-solving, and time-management skills.

· Demonstrate computer skills, including Microsoft Word, spreadsheets, Playground, and other center-related software.

· Complete and maintain required training and certifications as described under Required Training.

KEY RESPONSIBILITIES

Center Operations & Leadership

· Assist with daily operations and implementation of Kidsville policies and procedures.

· Guide and support staff, encourage teamwork, address routine concerns, and communicate significant performance or workplace issues with the Director.

· Coordinate staffing, classroom coverage, call-ins, breaks, and schedule adjustments to maintain required ratios and safe supervision.

· Assist in classrooms as needed and help oversee the center during the Director’s absence.

· Complete front desk, clerical, housekeeping, and other operational duties as needed; communicate with the Early Childhood Center secretary and center partners.

Licensing, Safety & Compliance

· Help maintain compliance with applicable Iowa child care licensing requirements, including Iowa Administrative Code Chapter 441-109, and prepare for inspections and licensing visits.

· Maintain required documentation, records, and staff training information.

· Coordinate and assist with fingerprinting and background checks for staff, ensuring all required clearances are completed and documented.

· Manage the Emergency Planning Procedure Manual and conduct/document monthly emergency drills as required.

· Check fire extinguishers monthly; identify hazards and report maintenance or safety concerns.

· Help ensure safe supervision, sanitation, child protection, and completion of corrective actions as directed.

Staff Training & Development

· Track staff training requirements, deadlines, certifications, and continuing education.

· Inform staff of required training and help them access resources and complete coursework.

· Help ensure at least one appropriately trained staff member maintains ServSafe certification, as applicable.

Kitchen, Food Service & CACFP

· Oversee kitchen duties and perform the cook’s duties when the cook is absent.

· Assist with ordering food, cleaning supplies, and paper supplies when needed or assigned.

· Help ensure CACFP compliance and assist with required paperwork, recordkeeping, and training.

· Prepare/distribute weekly attendance and meal sheets; assist with meal and snack service, attendance tracking, and meal counts.

Administration, Billing & Payroll

· Assist with bookkeeping, family billing, employee payroll, and review of child and employee timecards.

· Help track overdue child care bills, collect payments, and submit required DHS billing.

Scheduling, Family Communication & Enrollment

· Coordinate classroom coverage, staff breaks, schedule changes, child classroom transitions, and school-age summer program activities.

· Assist with family registration, enrollment, and orientation.

· Respond professionally to routine family questions and reasonable requests; provide accurate information about center policies, schedules, and expectations.

Classroom Support & Child Development

· Support safe, positive, developmentally appropriate learning environments and actively supervise children.

· Assist teachers with group activities, classroom organization, meals, snacks, attendance, and safety.

· Help children who have difficulty participating or following expectations; support teachers with appropriate behavior strategies.

· Observe, document, and communicate child or group behaviors as appropriate, following center policies and confidentiality requirements.

· Collaborate with families and outside specialists who support children at the center.

Quality Improvement & Professional Conduct

· Keep IQ4K records and documentation up to date and assist with quality improvement efforts.

· Protect confidential child, family, employee, financial, and center information; share it only with authorized individuals as needed.

· Communicate concerns, incidents, safety issues, and operational needs to the Director promptly.

· Work respectfully with the Director, Board of Directors, staff, families, outside professionals, and community partners.

· Complete special projects, center events, meetings, inspections, and other duties assigned by the Director or Board within the scope of the position.

PREREQUISITES

· Complete the required pre-employment physical.

· Complete fingerprinting, background checks, and required clearances.

PHYSICAL DEMANDS

· Push and pull up to 35 pounds and lift up to 50 pounds.

· Sit, stand, and walk throughout the workday; reach at or above shoulder height; bend, crouch, or kneel at children’s level; and change positions frequently.

· Stand for extended periods and actively supervise children, responding appropriately when immediate attention is needed.

REQUIRED TRAINING

· Complete and maintain all training and continuing education required for the position under applicable Iowa child care licensing requirements, including:

· Infant, child, and adult CPR, as required.

· First aid certification.

· Iowa mandatory reporter training for child abuse.

· Universal precautions and other required health and safety training.

· Required child care training, including Essentials and applicable continuing education.

· Any additional training or certifications required by DHS or Kidsville for assigned responsibilities.

· Keep all required training and certifications current and renew them by applicable deadlines.

ADDITIONAL NOTICE

· This job description is not all-inclusive. Duties may change to meet Kidsville’s needs, and additional responsibilities may be assigned by the Director or Board of Directors within the scope of the position and applicable requirements.

Benefits:

• Employee discount
• Flexible schedule
• Paid time off

Work Location: In person