Assistant Director, Finance & Administration - NGO

Job ResponsibilitiesStrategic Financial Leadership and Sustainability

• Lead financial strategy, budgeting, forecasting and long-term planning to ensure sustainable financial performance
• Provide strategic insights and financial analysis to support organizational goals and decision-making
• Monitor financial performance and recommend corrective actions to optimize resources

Business Partnership and Stakeholder Engagement

• Act as a trusted business partner to operational leaders on financial management and decision-making
• Support fund applications, investment decisions and new initiatives with robust financial analysis and insights
• Drive financial discipline and accountability across departments
• Engage with senior management, auditors, regulators and external stakeholders
• Communicate financial information clearly to both financial and non-financial stakeholders

Governance, Risk and Compliance

• Establish and maintain appropriate financial policies, ensuring strong internal controls, regulatory compliance and adherence to organizational requirements.
• Oversee statutory audit and other audits required by funding parties and ensure timely resolution of audit findings
• Ensure compliance with financial regulations, accounting standards and statutory obligations
• Serve as Secretary to the Finance Committee, ensuring effective governance processes, high-quality reporting and appropriate follow-up actions

Process Excellence and Operations Transformation

• Drive end-to-end process excellence across finance and administrative functions by streamlining workflows, reducing cycle times and enhancing accuracy, efficiency and service quality through standardization, automation and digitalization
• Oversee monthly and year-end finance closing processes to ensure timely, accurate and high-quality financial reporting and management insights
• Establish and monitor KPIs to strengthen and continuously improve service delivery

Facilities and Administration

• Provide strategic oversight of facilities and administrative functions, ensuring alignment with organizational priorities and service needs
• Steer asset stewardship to ensure facilities are safe, compliant and fit-for-purpose
• Govern renovation and capital projects, including new facilities, ensuring delivery within scope, timeline and budget
• Monitor KPIs and provide regular updates to the Building Committee on the status of heritage buildings and new facilities

People Leadership and Talent Development

• Build and lead teams by providing clear direction, coaching, support and ongoing development to maximize individual and team potential
• Manage, coach and develop employees to meet current and future organizational needs, including succession planning and capacity building

Job Requirements

• Degree in Accounting, Finance, Business Administration or a related discipline; a Master’s degree is an advantage
• Minimum 15 years’ relevant experience in Finance, including leadership role overseeing financial planning, reporting and control
• Proven experience in driving process improvement and operational transformation
• Demonstrated exposure to workplace operations, facilities management and capital projects, with the ability to integrate operational and financial considerations
• Hands-on experience in leading change and project management
• Strong track record in business partnering and stakeholder management at senior levels
• Strategic yet hands-on leader with strong financial acumen and the ability to connect finance with operations and service delivery
• High level of integrity and commitment to governance, compliance, and accountability
• Result-driven, with a focus on operational excellence, continuous improvement & impact
• Agile and adaptable, with a strong learning mindset and openness to new ideas, technologies, and ways of working