Assistant Director, Purchasing Supply

Marketing Statement NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Duties & Responsibilities Purpose of Position:

Under direction, assists the Director of Purchasing-Supply with purchasing, receiving and issuance of supplies. Responsible for the implementation and coordination of systems and procedures relating to inventory, storage and issuance of supplies. Assumes additional responsibilities as assigned by the Director of Purchasing-Supply.

Essential Duties And Responsibilities

• Assists the Director of Purchasing-Supply in coordinating the various functions of purchasing, receiving and issuance of supplies. Relieves the Director of Purchasing-Supply in their absence.
• Supervises the storage and control of supplies after acceptance by the Director of Purchasing-Supply.
• Supervises the issuance of supplies in compliance with authorization and documentation procedures.
• Analyzes the consumption of storeroom supplies and codes by the cost center or program.
• Maintains storeroom inventory and reconciles inventory to general ledger controls.
• Matches invoices with purchase orders and resolves discrepancies.
• Negotiates and places routine purchase orders.
• Prepares and consolidates purchase requisitions.
• Prices purchase requests; obtains data from catalogues or by telephone or interview with vendors; settles questions within procedures established by the Director of Purchasing-Supply.
• Follows up and expedites overdue orders.

Minimum Qualifications

• Bachelor’s degree from an accredited college or university in Accounting, Finance or Business Administration; and,
• Three (3) years of experience in accounting, finance or business administration, two (2) years of which must have been in a supervisory capacity within relevant areas in settings related to a hospital, medical center or health care facility; and two (2) years of which must have been in a related management of purchasing capacity or,
• Satisfactory equivalent combination of education, training and experience. The education cited above may be substituted for by experience on a year-for-year basis. However, all candidates must have a minimum of a High School or its educational equivalent.

Department Preferences

• Fundamentals of hospital organization, standards, administration, regulations and applicable laws
• Detail oriented with strong planning, critical thinking, analytical and problem-solving skills
• Ability to communicate with executive leaders within a health system or equivalent setting
• Experience with ERP and supply chain programs such as LUM/JIT and inventory control systems
• Accounting principles, cost analysis, budgeting, forecasting, demand planning, market/supplier research and analysis
• Proficiency in MS Office suite especially with Excel

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