Assistant Document Controller

Hiring: Assistant Document Controller
Company: Paintworks Enterprises Inc.
Location: 808 Brezlin St., Kasambagan, Cebu City
Type: Full Time

Key Responsibilities:

• Set up, copy, scan and store documents. Create templates

• Update project schedules and any changes in scope.

• Maintain records of project documents (contracts, approvals, change orders, etc.).

• Track and manage project correspondence (emails, letters, etc.).

• Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date

• To liaise with and distribute project related information with all levels of the project team and potentially external parties

• Manage the processes around documentation within the organization. Distribute documents (plans, permits) to relevant stakeholders.

• Maintain confidentiality around sensitive documentation

• Prepare reports on project sites when required

• Take accurate minutes of meetings

• Ensure the proper filing of all project-related documents for future reference.

Qualifications:

• At least 1 year of relevant work experience in document control, administrative support, records management, or a similar role.

• Bachelor’s degree in Business Administration, Office Management, or any related field

• Proven experience in document control, administrative support, or a similar role

• Strong organizational and time management skills with keen attention to detail

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and document management systems

• Excellent written and verbal communication skills

• Ability to handle confidential and sensitive information with integrity

• Experience in preparing reports and taking accurate meeting minutes

• Ability to manage multiple tasks and meet deadlines in a fast-paced environment

• Strong coordination skills with the ability to work with internal teams and external stakeholders

• High level of accuracy in reviewing, editing, and maintaining records
  Benefits:

• Paid Holidays including Special Non-Working Holidays

• Complete Benefits (SSS, Pag-Ibig, Philhealth)

• Service Incentive Leaves (Vacation Leave, Sick Leave and Solo Parent Leave)

• Paid Overtime

• 13th Month Pay

• HMO (Health Insurance)

• Salary adjustment upon regularization

If you're interested, you can send your resume here or email me at [email protected] with a subject head PWE Assistant Document Controller - Applicant.