Assistant, Document Controls

The Document Controller is responsible for managing, tracking, maintaining, and controlling project documentation throughout its lifecycle, ensuring compliance with project requirements, company procedures, and client specifications. The role supports engineering and project teams by ensuring documents are accurately processed, reviewed, distributed, and archived within established timelines.

• Manage the receipt, registration, distribution, tracking, and filing of project documents from clients, vendors, contractors, and internal teams.
• Maintain and update document registers, transmittals, revision logs, and document metadata within project document management systems.
• Review document submissions for correct numbering, revision status, title blocks, document formats, and completeness before processing.
• Prepare and issue document transmittals for client, vendor, contractor, and internal submissions.
• Monitor document workflow, review cycles, overdue documents, and outstanding comments to ensure timely processing.
• Maintain document numbering, revision control, and document status throughout project execution.
• Upload, distribute, and manage project documentation within systems such as InEight, Autodesk Construction Cloud (ACC), SharePoint, Aconex, or other EDMS platforms.
• Process and track vendor documentation in accordance with approved Vendor Data and Document Requirements.
• Coordinate with Engineering, Project Controls, Procurement, Project Management, Vendors, and Clients to resolve document-related issues.
• Maintain project folder structures and ensure accurate filing and retrieval of documentation.
• Support project audits, document retrieval requests, reporting activities, and project close-out documentation.
• Identify missing, duplicate, superseded, or incorrect documents and coordinate corrective actions.
• Ensure confidentiality, traceability, security, and integrity of project documentation at all times.
• Generate document status reports, overdue reports, and progress metrics for project teams and management.

Required Qualifications

• Bachelor's degree or Diploma in Engineering, Business Administration, Information Management, or related discipline.
• 3-5 years of experience in Document Control within EPC, Energy, Power, Infrastructure, Oil & Gas, or Engineering Consultancy projects.
• Experience working with multidisciplinary engineering documentation and client deliverables.

Key Skills & Competencies

• Strong understanding of Document Control processes, workflows, and best practices.
• Hands-on experience with EDMS platforms such as InEight, Autodesk ACC, SharePoint, Aconex, Procore, or similar systems.
• Knowledge of document numbering systems, revision control, transmittals, and document registers.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong attention to detail, accuracy, and organisational skills.
• Excellent communication and stakeholder coordination abilities.
• Ability to manage multiple priorities and meet project deadlines.
• Understanding of engineering project lifecycle and document deliverable requirements.

BGV:

• Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.
• Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner”.