Assistant Event Manager – Part Time

Join the creative team behind our immersive art world.

FloridaRAMA is an immersive art, entertainment, and gaming company creating inhabitable stories that invite guests to discover, play, and explore whimsical worlds of imagination.

FloridaRAMA careers are for curious, creative people who want to help bring weird, wacky, wonderful Florida to life through guest experience, events, operations, art, technology, and storytelling.

Our artist-made environment is a choose-your-own-experience museum where collaboration, creativity, and play come together. If you’re excited by immersive art, local culture, and memorable guest experiences, we’d love to hear from you

FloridaRAMA is seeking a detail-oriented and proactive Assistant Events Manager to join our team part-time. In this role, you will assist the Events Manager with daily administrative tasks, vendor coordination, and client communication, while supporting hands-on event execution on event days.

Responsibilities

• Inquiries & Qualification: Assist with fielding incoming private event inquiries and qualifying leads.
• Tours, Packages & Promotions: Give exhibit tours to prospective clients, showcasing venue options; assist in creating new event packages and promotional offerings.
• CRM & Documentation: Assist in creating and updating proposals, contracts, invoices, and payment schedules in our CRM system.
• Runsheets & Equipment: Constantly update event runsheets to reflect accurate timelines, vendor details, and equipment needs.
• Vendor & Client Communication: Assist in coordinating with clients and vendors (caterers, bar services, rentals, entertainment) from initial contact through post-event follow-ups. Assist collecting, filing and tracking vendor Certificates of Insurance (COIs).
• Calendar Management: Maintain event listings on internal operational calendars and public community calendars.
• On-Site Support: Assist the Events Manager as an on-site point of contact for clients, vendors, and staff on event days.
• Setup, Execution & Teardown: Assist with vendor load-in, event setup, and breakdown. Assisting in
• Issue Resolution & Maintenance: Assist in resolving on-site event issues and ensure exhibit spaces remain clean and guest-ready throughout events.

Requirements

• CRM Experience: Experience with Tripleseat or comparable CRM software is preferred.
• Event Experience: 1–2 years in an assistant, coordination, or operational role within events or hospitality.
• Interpersonal Skills: Strong communication skills for conducting venue tours and interacting with clients and vendors.
• Detail-Oriented: High attention to detail for updating event records, and managing calendars.
• Availability: Part-time availability for up to 20 hours per week, including evenings and weekends as needed.

Information

• Location: St. Petersburg, Florida
• Compensation: Starting at $18/hr based on skills and experience