Assistant Events Coordinator

Assistant to Senior Events Coordinator

We are seeking a motivated, organized, and personable individual to assist our Senior Events Coordinator with corporate, private, and special events at the Corvallis Club.

This is a part-time position, with the potential to grow into a full-time role by combining event coordination responsibilities with Banquet Captain shifts. As a Banquet Captain, you will help lead and serve during events, with additional hourly earnings from gratuities and service charges.

For someone interested in pursuing event management as a career, this position offers an opportunity to learn the business from the ground up. Following approximately 6 months to 1 year of training and experience, there may be an opportunity to advance into an Event Coordinator/Management position, depending on performance, experience, and interest.

Schedule & Compensation

• Part-time position with primarily evening and weekend hours
• Some daytime corporate and private events
• Some weekday office hours for client communication, event planning, and administrative work
• Opportunity to work additional hours as a Banquet Captain
• Additional hourly earnings from gratuities and service charges when working banquet events
• Starting pay will be based on previous event planning, hospitality, or related experience

Corporate & Private Event Responsibilities

• Communicate with clients by email, telephone, and in person to plan and coordinate their events
• Schedule client meetings with the Executive Chef to discuss and finalize menus
• Assist clients with event setup, room layouts, linen selections, and special requests
• Update Banquet Event Orders (BEOs) with current event details and distribute them to the appropriate parties
• Follow up with clients approximately 30 days, 10 days, and 3 days prior to their event
• Assist with scheduling servers and bartenders for events
• Coordinate with the kitchen, banquet staff, and other departments to ensure event details are communicated clearly
• On the day of the event, oversee the details and help ensure the client's plans are executed smoothly and professionally
• Assist with post-event follow-up and any necessary updates

Marketing & Social Media

Some photography and social media experience is preferred. The position may assist with capturing event photos and uploading approved content to our marketing channels, including Instagram, Facebook, and X (formerly Twitter).

The Ideal Candidate

We are looking for someone who is:

• Organized and detail-oriented
• Friendly, professional, and comfortable communicating with clients
• Able to multitask and stay calm in a fast-paced event environment
• Comfortable working evenings and weekends
• Interested in hospitality, event planning, and creating memorable experiences for clients
• Willing to learn all aspects of event coordination and banquet operations
• Able to work both independently and as part of a team

This position is a great opportunity for someone who wants to learn event planning, gain hands-on experience, and potentially grow into an Event Coordinator/Management role with the Corvallis Club.

Job Types: Full-time, Part-time

Pay: $18.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Marketing or Design: 1 year (Preferred)
• Event Coordinating: 1 year (Required)

Work Location: In person