Assistant Executive, Business Support

This is an Internal/In-house, full-time/permanent position with Adecco.

Working Location: Central Area, Orchard

Company Overview

Adecco Group, headquartered in Zurich and listed on the Fortune 500, is a global leader in HR solutions. We deliver workforce services including staffing, permanent placement, and outsourcing across 60+ countries, supporting industries like IT, finance, healthcare, and manufacturing.

Job Summary

As an Assistant Executive, Business Support (1-year contract), you will ensure smooth associate onboarding to offboarding by managing contracts, front-office systems, benefits coordination, and administrative support to drive operational excellence.

Responsibilities

• Collect and validate onboarding documents from shortlisted candidates to ensure accuracy and completeness
• Generate employment contracts based on hiring details and distribute via the e-signing platform
• Proactively follow up on pending documents and maintain timely updates in tracking systems
• Create and maintain candidate profiles and assignments in the front office system
• Upload onboarding documents including NRIC/Work Pass IC, signed contracts, onboarding forms, bank details, service agreements, and hiring proposals into the front office system
• Manage offboarding processes including front office updates and benefits closure
• Register associates with insurers/brokers for entitled insurance coverage and terminate coverage upon offboarding
• Validate timesheets for completeness and compliance with MOM regulations
• Track timesheet status using designated tools and systems
• Set up, validate, and maintain leave records, ensuring accurate tracking of government-legislated leave and coordinating with Pay & Bill Team for claims such as Government Paid Maternity Leave and Childcare Leave
• Submit timesheets and unpaid leave instructions by payroll cutoff deadlines
• Prepare annual leave accruals accurately
• Validate expense claims for accuracy, supporting documentation, and approvals
• Manage claims setup and maintenance, including capped benefits
• Provide claim status updates to associates and ensure closure during offboarding
• Submit claims instructions by payroll cutoff deadlines
• Support associates and branches with administrative requests such as employment letters and benefits queries
• Participate in system enhancement or migration activities across pre, actual, and post phases
• Assist in audit-related activities as required
• Perform reporting tasks including validation of PWM and insurance invoices

Preferred competencies and qualifications

• Diploma or Degree in a relevant field
• At least 1 year of working experience in an HR administrative role
• Proficiency in Microsoft Office applications, especially Word and Excel
• Experience working with HR systems or platforms is an added advantage

By submitting your CV, you confirm that you have read and agree to Adecco's Privacy Policy regarding the collection and processing of your personal data. Please refer to the following link for Adecco's Privacy Policy: https://www.adecco.com/-/media/project/adecco/adeccosg/pdf/adecco-asia-dpp.pdf