Assistant Executive

We are looking for an Assistant Executive to support the Executive/Management team in coordinating daily administrative activities, managing schedules and meetings, preparing reports and documents, and ensuring effective communication with internal and external stakeholders.
This position requires strong organizational skills, attention to detail, confidentiality, and the ability to handle multiple priorities in a fast-paced business environment.

Requirements

• Bachelor’s Degree in Business Administration, Management, Industrial Engineering, or related fields.
• Minimum 1 year of relevant experience in executive assistance, administration, secretary, or a similar position.
• Fresh graduates with strong organizational and communication skills are welcome to apply.
• Good command of English, both written and verbal.
• Proficient in Microsoft Office, especially Word, Excel, and PowerPoint.
• Strong organizational, time management, and administrative skills.
• Able to prepare professional reports, presentations, meeting materials, and business correspondence.
• Excellent communication and interpersonal skills.
• Able to manage confidential information with a high level of integrity.
• Able to work independently, prioritize tasks, and coordinate multiple activities simultaneously.
• Detail-oriented, proactive, adaptable, and able to work under pressure.
• Willing to work onsite and support business activities as required.

Key Responsibilities

• Provide administrative and operational support to the Executive/Management team.
• Manage and coordinate the Executive’s daily schedule, appointments, and meetings.
• Arrange meetings and coordinate schedules with internal departments and external parties.
• Prepare meeting agendas, presentation materials, reports, minutes of meetings, and other required documents.
• Follow up on action items and commitments resulting from meetings or management instructions.
• Coordinate communication between the Executive/Management and relevant internal or external stakeholders.
• Prepare and organize documents, correspondence, presentations, and other business materials.
• Assist in preparing management reports, data summaries, and presentations for business reviews and meetings.
• Maintain proper filing and documentation of confidential and important company information.
• Monitor deadlines and follow up on pending tasks or requests assigned by the Executive/Management.
• Support the preparation and coordination of business trips, visits, meetings, and company events.
• Assist in coordinating cross-department activities based on management requirements.
• Collect and consolidate information from relevant departments for management review.
• Ensure information and documents required by the Executive are available accurately and on time.
• Handle confidential information and business matters in accordance with company policies.
• Perform other administrative and coordination tasks as assigned by the Executive/Management.