Assistant Executive Secretary

ASSISTANT EXECUTIVE SECRETARY

Work Location: 130-A 6th St., 7th Ave., East Grace Park, Caloocan City
Work Setup: Onsite

Skills & Qualifications

• Graduate of Accountancy, Political Science, Juris Doctor (JD), or a related field
• 2+ years of relevant experience in executive support, corporate secretarial work, legal assistance, or a similar administrative position is preferred
• Strong background in executive-level administrative coordination
• Excellent ability to organize schedules, documents, meetings, and priorities
• Strong written and verbal communication skills
• Comfortable working in a fast-paced and high-pressure environment
• Able to handle several assignments, deadlines, and priorities simultaneously
• Proficient in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook
• Strong analytical, organizational, and problem-solving abilities
• Skilled in preparing reports, presentations, correspondence, meeting documentation, and executive materials
• Capable of coordinating professionally with management, employees, clients, and external stakeholders
• Demonstrates discretion, integrity, professionalism, and confidentiality
• Resourceful, dependable, and capable of working independently with minimal supervision
• Willing to work onsite at East Grace Park, Caloocan City
• Available to start immediately

Job Responsibilities

• Provide day-to-day administrative and executive assistance to senior management
• Coordinate executive schedules, appointments, meetings, and business travel
• Draft and organize letters, reports, presentations, agendas, and meeting minutes
• Facilitate communication between executives and internal departments, clients, and external partners
• Maintain and organize confidential corporate files, contracts, records, and documents
• Track important deadlines, follow up on assigned action items, and monitor pending executive directives
• Manage incoming calls, emails, correspondence, and other executive communications
• Assist in preparing management reports, financial information, legal documents, and presentation materials
• Provide administrative support for special projects, strategic initiatives, and urgent assignments
• Ensure strict confidentiality of corporate, financial, legal, and executive information
• Perform other related executive support and administrative duties assigned by management

Pay: From Php50,000.00 per month

Benefits:

• Additional leave
• Company events
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Ability to commute/relocate:

• Caloocan: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Why are you interested in leaving your current role, and what drew you to our company?
• Where are you currently residing at?
• Do you have any pending application from the other companies?
• Are you a CPA, POLSCI or JURISDOCTOR GRADUATE?
• Do you have experience as a Executive Secretary?

Education:

• Bachelor's (Preferred)

Experience:

• Executive Secretary: 1 year (Preferred)

Willingness to travel:

• 100% (Preferred)

Work Location: In person