Assistant Exim Manager

Job Summary

We are looking for an experienced Import & Export Executive to manage the companys complete EXIM operations, ensuring timely and compliant movement of raw materials, components, machinery, and finished goods. The candidate should have strong hands-on knowledge of DGFT regulations, EPCG, Advance Authorisation (Advance Licence), the DGFT online portal, customs procedures, and export-import documentation.

Key Responsibilities

DGFT & Export-Import Compliance

• Manage day-to-day EXIM activities in accordance with applicable DGFT, Customs, FTP, GST and other regulatory requirements.
• Handle applications, amendments, closures and compliances related to EPCG Authorisation.
• Prepare and process Advance Authorisation (Advance Licence) applications and related documentation.
• Monitor export obligations, import obligations and timelines under EPCG and Advance Authorisation schemes.
• Maintain proper records and ensure timely submission of required documents to DGFT and other authorities.
• Handle EODC/closure of EPCG and Advance Authorisation licences and resolve related queries.

DGFT Online Portal

• Have hands-on experience using the DGFT online portal for:
• EPCG applications
• Advance Authorisation applications
• Licence amendments
• Redemption/closure applications
• EODC-related activities
• IEC-related services and other DGFT filings
• Coordinate with consultants/CHA/customs brokers wherever required.

Import Operations

• Manage import documentation, purchase orders, shipping documents, Bills of Entry and customs clearance.
• Coordinate with suppliers, freight forwarders, CHA/customs brokers, banks and internal departments.
• Monitor import shipments from order placement through customs clearance and delivery.
• Ensure correct classification, valuation, duty applicability and documentation for imported goods.
• Track import-related payments, duty, freight and other associated costs.

Export Operations

• Manage export documentation including commercial invoices, packing lists, shipping bills, certificates and other required documents.
• Coordinate with production, logistics, freight forwarders, CHA and customers to ensure timely shipment.
• Monitor export shipments and ensure compliance with contractual and regulatory requirements.
• Ensure proper realization/reconciliation of export proceeds and maintain required records.

EPCG & Advance Authorisation

• Maintain a comprehensive tracker for all active EPCG and Advance Authorisation licences.
• Monitor licence validity, import entitlement, export obligation and redemption deadlines.
• Coordinate with Finance, Production, Purchase and Logistics teams to ensure fulfilment of export obligations.
• Prepare documentation required for licence redemption, EODC and closure.
• Handle departmental queries, audits and documentation requirements relating to DGFT schemes.

Required Skills & Qualifications

• Bachelors degree in Commerce, Business Administration, Supply Chain, International Trade or a related field.
• 10+ years of relevant experience in Import & Export / EXIM operations, preferably in a manufacturing company.
• Strong working knowledge of:
• DGFT
• Foreign Trade Policy (FTP)
• EPCG Scheme
• Advance Authorisation / Advance Licence
• DGFT Online Portal
• Customs procedures
• Import/export documentation
• Shipping & logistics
• Export obligation and licence closure
• Good knowledge of HSN/HS classification, customs duties, ICEGATE and Bills of Entry/Shipping Bills.
• Strong coordination and documentation skills.
• Proficiency in MS Excel and ERP systems.
• Ability to independently manage multiple licences, shipments and compliance deadlines.

Preferred Candidate Profile

The ideal candidate should be a hands-on EXIM professional who can independently manage the complete import-export cycle and has practical experience in obtaining and closing EPCG and Advance Authorisation licences through the DGFT portal. Experience in a manufacturing/EPC/project-based organisation will be an added advantage.