Assistant Facilities & Maintenance Manager

JOB RESPONSIBILITIES:

• To plan and oversee preventive, predictive, and corrective maintenance for production equipment, machinery, and facility systems (electrical, mechanical, HVAC, utilities, building infrastructure).
• To coordinate and prioritize maintenance work orders, balancing planned PM schedules against breakdown/urgent repairs.
• To ensure spare parts, tools, and materials are available and properly managed (inventory, reorder points) to minimize repair delays.
• To liaise with Production, Warehouse, QA, and external vendors/contractors to schedule maintenance with minimal disruption to operations.
• To monitor and report on equipment/facility performance metrics (uptime, downtime, repair turnaround).
• To supervise and allocate work to the Senior Executive, Supervisor, and maintenance/technical staff.
• To train, coach, and evaluate team performance; identify skill gaps and support technical development (e.g. multi-skilling).
• To manage staff attendance, shift/on-call coverage, and manpower planning, including contractor coordination for specialized works.
• Foster a proactive, safety-conscious, and accountable team culture.
• To ensure all maintenance activities comply with company SOPs, safety regulations, and statutory requirements (e.g. OSHA/DOSH, electrical and machinery safety codes, or local equivalent).
• To conduct/support safety briefings, risk assessments (e.g. lock-out-tag-out), audits, and incident investigations; drive corrective actions.
• To ensure proper handling, storage, and disposal of hazardous materials (lubricants, chemicals, e-waste) used in maintenance work.
• To ensure statutory inspections and certifications for equipment (e.g. lifting equipment, pressure vessels, electrical installations) are up to date.
• To monitor maintenance operating costs (spare parts, labor, contractor, utilities) against budget and identify cost-saving opportunities
• To Identify and implement reliability and process improvements (e.g. shift from reactive to preventive/predictive maintenance) to reduce downtime and extend asset life
• To Investigate root causes of recurring breakdowns or failures and implement preventive measures
• Prepare and present regular reports on equipment/facility performance, maintenance costs, and incidents.
• Data analysis and literacy skills to interpret data from maintenance KPIs and trends to conclude a decision-making.
• Maintain accurate maintenance records, equipment history, and documentation for audits (internal, customer, or regulatory)
• Deputize for the Operations Manager on maintenance matters as required.

JOB REQUIREMENTS:

• Bachelor's Degree in any field; technical certification or qualification in Mechanical/Electrical Engineering strongly preferred.
• Minimum 5 years of relevant experience in maintenance/engineering within a manufacturing environment, with at least 1–2 years in a supervisory or team-lead capacity.
• This role requires working knowledge of preventive/predictive maintenance practices, CMMS(is a plus)
• Understanding of production equipment and electrical/mechanical/facility systems; and familiarity with safety regulations and statutory inspection requirements.
• Knowledge of reliability-centered maintenance and root cause analysis is a plus.