Assistant Facilities Coordinator

BASIC FUNCTION

Responsible for repair & building maintenance of Headquarters & branch locations. The duties include a general variety of tasks such as clean up, deliveries, lifting, organizing, file storage & corporate vehicle maintenance. Coordinates on a daily basis with outside contractors and in-house services performing a wide variety of tasks related to the maintenance and operation of the company’s buildings and grounds.  Assists in the management of construction projects.  Provides support and assistance to senior management as well as other employees.

MAJOR RESPONSIBILITIES

• Replace light bulbs & clean fixtures as needed

• Valid N.J. Driver’s License, Able to drive the company van, lifting of boxes and deliveries as required.

• Spot check bathrooms for cleanliness & paper stock; report to Landlord

• Performs minor repairs as directed by the Facilities Coordinator or manager.

• Maintain general cleanliness of HQ and Branches

• Receive & deliver supplies

• Collect and shred reports as directed by Department Managers.

• Ensure that copiers are fully stocked at all times & reports any problems

• Remove trash during the day if needed.

• Check for stains on carpet and clean accordingly

• Report any problems or repairs needed at various locations

• Completes all repairs efficiently and in timely fashion

• Availability for before/after hours projects, including occasional weekend work

14.   Schedules and assigns work requests for outside contractors and in-house services; and oversees completion.

15.   Assists Facilities Coordinator and Manager in preparing and overseeing budget expenses.

16.   Assists in the successful completion of contractual maintenance projects in assigned areas.

17.   Coordinates the environmental health and safety of all occupants.

18.   Assists the facilities Coordinator building maintenance operations.   Completes inspections of cleaning, repairs, and maintenance for all offices.

19.   Participates in daily facility maintenance and preventative maintenance.

• Performs other duties as required.

JOB REQUIREMENTS

Education:

High School Graduate or equivalent related work experience.

Skills/Abilities:

General mechanical/repair skills required

Organizational abilities and multi-tasking

Project management experience and skills

Minimum of 2 years of progressively responsible experience related to facilities projects, and daily operations involving multi-locations.

Proven capability of interpersonal, verbal, and written communication skills with all levels of the company.

NJ Driver’s License required.

Ability to lift and carry moderately heavy packages and trash bags