Assistant Facilities Manager

;

• Management services to BACI in support of their business needs in accordance with the Service Levels, and Key Performance Indicator requirements

• Manage Facility Management team in the delivery of services especially all help desk issues user services.

• To assist in the maintenance of the premises including any designated financial, maintenance, procurement, and asset vendor management.

• Develop an understanding of and sound working relationships with key representatives of the client and key suppliers/service providers with whom you operate in support of the site.

• Specifically managing the role of the Facility executive, Front office Executive, the Janitorial and technical team

Deliverable Role/Responsibilities

• Manage offsite record management operations including documents collection retrieval

• Review and spot-check your areas of responsibility to ensure that suppliers/service providers are meeting contractual obligations to the client.

• Ensure detailed floor inspections on a routine basis.

• Monitor the Help Desk system as it effects your area ensure that rectification works are recorded action-ed in a timely manner

• Ensure your aspects of the working environment meet all requisite Standards.

• Assist the Facility Manager to ensure the smooth running of meetings /or events

• Assist with Business Unit relocations or ad hoc projects.

• Assist with critical out-of-hours issues participate as a key team member in response to emergency situations

• Provide backup support for the Facility Manager in times of absence.

• Clearly document communicate all client expectations to the balance of the FM team

• Work collaboratively with colleagues both within the BACI account in the wider Jones Lang LaSalle network

• Work collaboratively with colleagues both within the BACI account in the wider Jones Lang LaSalle network

• Ensure general administrative activities under your control are conducted in a timely and efficient manner

• Assist with any other duties as assigned by the Facility Manager or Senior Manager on a need be basis.

Management Role/Responsibilities

• In addition to providing the information as above, the management responsibilities of this role include:

• Oversee pantry services, catering services for in-house lunch, presentations and staff events

• Assist in managing service levels to meet business unit needs

• Manage kitchen equipment inventory and maintenance

• Ensure the general cleanliness of the office and the management of the Janitorial team

• Manage user car park applications with Building Landlord

• Ordering of copier refills, office equipment [non-IT equipment] and plants for the office

• Ordering office supplies such as stationeries and pantry supplies, equipment and services and analysis.

• Manage subscription of periodicals and newspapers

• Manage the receptionist in the discharge of the front office duties

Interaction

• Coordinate closely with the site leaders to address problems and/or enhance working environment performance

• Weekly connect with associates to understand the concerns

• Education / Yrs of Experience

• Five years of experience in facility management 3 years experience as facility executive.

Skill Sets

• Ability to adapt and perform under pressure

• Possess strong interpersonal skills with the ability to build rapport quickly.

• Good communication skills

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