Assistant Facilities Manager

The Assistant Facilities Manager must be a team player and work with other members of the team to meet all key performance indicators as set out in the management contract.

• Responsible for site facilities operation.
• Establish Building Employment services Operational procedures and roll out for site staff
• Responsible for delivery of services in accordance with Client Management SLA
• Ensure compliance with all governmental regulations
• To ensure providing comprehensive process management with a focus on continuous improvement and enhancing CPI/KPI deliverable with the application of Best Practices and drive standardization across functional.
• Ensure develop and deliver CCR and DPOR list as per agreed datelines.
• Initiative strategies to reduce the building operation repair cost and improvement plan for further cost reduction.
• Able to manage and run the operation within the allocated budget.
• Manage all in house/contract vendors to carry out the job as per SLA.
• Initiate and maintain Preventive Management Program
• Responsible on the follow up BAC/AR closure as per SLA Operation improvement. (To manage day to day operation and issues arise)
• Execute minor projects and coordinating with contractors/vendors.

Client/Stakeholder Management

• Manage the key client team representatives effectively to ensure that expected service levels are achieved
• Build strong working relationships with key client representatives .
• Coordinate with stakeholders to ensure smooth delivery of programs and procedures

Procurement & Vendor Management

• Review the service practices of in house/contractors to deliver quality work practices and documentation .

Risk Management

• Protect the health and safety of staff and others.
• Ensure compliance with JLL programs and audit programs

Site Operations

• Plan and take responsibility for smooth operations of all Civil works pertaining to the facility
• 24/7 emergency call support and site attendance is required
• Manage building scope and projects to ensure the quality and deliverables within the stipulated time
• Develop and implement innovation programs and processes that reduce costs, increase productivity and savings .
• Achieve Key Performance Indicators and Service Level Agreement targets
• Emergency Call Out
• Stand by 24*7 for all emergency call outs prepare incident reports
• Coordinate appropriate action for rectification including preliminary analysis of fault.

Education and experience

• Min. bachelor’s degree in engineering, facilities management /or 5 years’ experience in facilities, property management, hospitality or related field.
• Experience working in building management will be an added advantage
• Excellence management and organizational skills, and good at meeting deadlines.