Assistant Facility Manager- Soft Services

Job Summary

Position s Goal

Management services to JLL in support of their business needs in accordance with the Service Levels, and Key Performance Indicator requirements

Manage Facility Management team in the delivery of services especially all help desk issues user services.

To assist in the maintenance of the premises including any designated financial, maintenance, procurement, and asset vendor management.

Develop an understanding of and sound working relationships with key representatives of the client and key suppliers/service providers with whom you operate in support of the site.

Specifically manage the role of the Facility executive, Front office Executive, the Janitorial and technical team

Responsibilities

• Manage offsite record management operations including documents collection retrieval
• Review and spot-check your areas of responsibility to ensure that suppliers/service providers are meeting contractual obligations to the client.
• Ensure detailed floor inspections on a routine basis.
• Monitor the Help Desk system as it effects your area ensure that rectification works are recorded action-ed in a timely manner
• Ensure your aspects of the working environment meet all requisite Standards.
• Assist the Facility Manager to ensure the smooth running of meetings /or events
• Assist with Business Unit relocations or ad hoc projects.
• Assist with critical out-of-hours issues participate as a key team member in response to emergency situations
• Provide backup support for the Facility Manager in times of absence.
• Clearly document communicate all client expectations to the balance of the FM team
• Work collaboratively with colleagues both within the JLL in the wider Jones Lang LaSalle network
• Ensure general administrative activities under your control are conducted in a timely and efficient manner
• Assist with any other duties as assigned by the Facility Manager or Senior Manager on a need be basis.

Management Role/Responsibilities

• Oversee pantry services, catering services for in-house lunch, presentations and staff events
• Assist in manage service levels to meet business unit needs
• Manage kitchen equipment inventory and maintenance
• Ensure the general cleanliness of the office and the management of the Janitorial team
• Manage user car park applications with Building Landlord
• Ordering of copier refills, office equipment [non IT equipment] and plants for the office
• Ordering of office supplies such as stationeries and pantry supplies, equipment and services and analysis.
• Manage subscription of periodicals and newspapers

Interaction

• Coordinate closely with the site leaders to address problems and/or enhance working environment performance
• Weekly connect with associate to understand the concerns

Education / Yrs of Experience

• Five year of experience in facility management
• 3 years experience as facility executive.

Skills

• Ability to adapt and perform under pressure
• Possess strong interpersonal skills with the ability to build rapport quickly.
• Good communication skills

Location

On-site - Mumbai, MH

Scheduled Weekly Hours

48

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.