Assistant Global Internship Program Coordinator (Student part-time)

About HENNGE HENNGE is a B2B SaaS company based in Tokyo Japan, and we are at the forefront of the changing workplace. HENNGE One, one of the top cloud security services in Japan, allows customers to adopt flexible work environments and safely harness the power of the cloud from any location. With cloud security ensured, employees are free to focus on working smarter, improving quality, and achieving business results.

Our name, HENNGE, is a blend of Henka (変化), the Japanese word for "change", and the English word "challenge." Inspired by this, we embrace change as an opportunity for growth. In an era of rapid technological shifts, we empower those who challenge the status quo, using innovation to drive progress. Our official language is English, and we pride ourselves on being an international, flexible, casual, and open workplace where every voice matters - part-timers included.

Job Description We are seeking a motivated part-time team member to join the Engineering Talent Acquisition Section, People Division. You will be part of a diverse team of eight members from five different countries, playing a key role in the recruitment cycle of HENNGE's Global Internship Program.

The role includes:

• Awareness

• Managing job postings

• Replying to inquiries

• Purchasing and maintaining recruiting event inventory

• Application process

• Handling communication with the candidates

• Arranging interviews

• Improving recruitment operations

• Incoming preparation and onboarding

• Helping future interns with their flight tickets, accommodation, visa, etc

• Arranging and organizing interns' meetings

• Improving the internship experience

Why join us

• A Truly Global Environment: With over 20% of our team members being non-Japanese, diversity is the engine of our innovation. We don't just recognize differences; we respect and celebrate them as the foundation of an ever-evolving organization that thrives on challenge.
• A culture of initiative and creativity: In line with our "Lead yourself with passion" principle from the HENNGE Way (code of conduct), HENNGE members are encouraged to identify challenges, devise plans, and proactively implement solutions.
• Gain invaluable HR insight: This role offers a unique opportunity to gain practical, data-driven problem-solving skills and a company’s perspective on the recruitment process, which is helpful for future job searches.
• Contribute to the "Liberation of Technology": You will be a part of our mission to make technology accessible to all. By supporting our company's growth from the HR perspective, you will help transform modern work styles to be safer and more efficient, contributing to society's overall productivity.

Minimum Qualifications

• Currently enrolled in a university, graduate school, or vocational/technical college.
• Currently living in the Greater Tokyo Area.
• Available to work at least 16 hours per week at our Shibuya headquarters.
• Able to commit to the role for a minimum of six months.
• Excellent communication skills in both English and Japanese.

The ideal candidate

• Has leadership-type experience in other jobs or organizations
• Enjoys communicating with people from diverse cultural backgrounds.
• Is a proactive problem-solver who embraces unfamiliar challenges.
• Has experience in proactive timeline management in academic or professional projects.
• Is an open communicator who knows when to ask for help.
• Resonates with the principles of the HENNGE Way.

Important details

• Salary: JPY 1,500/hour
• Transportation: Reimbursed up to JPY 1,500 per day.
• Work Schedule: A long-term position (6+ months) with a flexible schedule of 16+ hours over at least two days per week. We are happy to accommodate your academic commitments.
• Location: Daiwa Shibuya Square, 16-28 Nanpeidaicho, Shibuya, Tokyo 150-0036

Application Process

• Document Screening: Please submit your resume (either in English or in Japanese) for review. We will notify you of the result within two weeks
• First Interview: On-site interview with the recruiter and hiring manager (60 minutes)
• Final interview: On-site interview with the Division Manager of the People Division (60 minutes)