Assistant HR & Administrative Manager

HR & Administration Executive

We are seeking a highly organized, proactive, and detail-oriented HR & Administration professional to support our Singapore office and regional operations. The successful candidate will play a key role in HR operations, payroll support, office administration, regulatory liaison, and coordination with our regional teams in the Philippines and Macau.

Key Responsibilities

• Maintain accurate and up-to-date employee records, HR databases, personnel files, leave records, employee movements, and other HR documentation.
• Manage the full employee lifecycle, including pre-employment requirements, onboarding, induction and orientation, employee movements, offboarding, clearance, and coordination of final salary payments.
• Support payroll preparation by providing accurate and timely HR information, including attendance, absences, bonuses, leave balances, and other payroll-related data.
• Assist with statutory payroll-related submissions, including CPF and SDL, where required.
• Manage petty cash and employee claims, ensuring proper documentation, expense tracking, record-keeping, and preparation of GST schedules.
• Oversee the day-to-day administrative operations of the Philippines office, working closely with the on-site Administrator on payroll, recruitment, HR, and office administration matters.
• Provide comprehensive HR and administrative support for the Singapore office, covering recruitment, onboarding, performance management, internal communications, compensation and benefits (C&B), and general HR administration.
• Work closely with the HR & Administrative Manager in Macau to ensure consistency, coordination, and effective implementation of regional HR and administrative practices.
• Develop and maintain an efficient filing and documentation system for employee records, correspondence, and company documents, ensuring confidentiality, accuracy, and easy retrieval.
• Review, develop, and implement administrative policies, practices, and procedures to improve operational efficiency and support business requirements.
• Liaise professionally with government departments and regulatory authorities, including the Ministry of Manpower (MOM) and Gambling Regulatory Authority (GRA), as well as insurance brokers, vendors, and other external parties.
• Coordinate and facilitate new-joiner induction and orientation programmes to ensure a smooth and positive onboarding experience.
• Organize and coordinate meetings, appointments, business travel arrangements, company events, and other administrative activities.
• Undertake ad-hoc HR and administrative duties and participate in special projects as assigned by management.

Qualifications & Requirements

• Bachelor's degree in Human Resources, Business Administration, Accounting, or a related discipline.
• Minimum 5 years of relevant experience in HR administration, office administration, accounting support, office management, or a related field.
• Experience with payroll processes, statutory submissions, and audit support will be an advantage.
• Strong organizational and multitasking abilities, with excellent attention to detail and accuracy.
• Proficient in Microsoft Office; experience with HRIS or other HR management systems will be an advantage.
• Strong written and verbal communication skills in English and Chinese. Proficiency in Chinese is essential to effectively communicate with Chinese-speaking clients.
• Professional and confident in liaising with government agencies, regulators, vendors, insurance brokers, and internal stakeholders.
• Strong problem-solving skills with a proactive, hands-on, and solutions-oriented approach.
• Ability to work independently while collaborating effectively with regional teams and management.
• High level of integrity, discretion, and professionalism, with the ability to handle confidential employee and company information appropriately.
• Ability to work closely with regional leadership and contribute to the development and implementation of HR and administrative policies and procedures.
• Adaptable and comfortable working in a fast-paced environment with changing priorities, ad-hoc assignments, and special projects.

How to Apply

Interested candidates are invited to submit their CV/resume, including expected salary, to:

[email protected]