Assistant HR

Job Description – Assistant HR

Position: Assistant HR
Department: Human Resources
Experience: 1–3 Years
Location: Surat
Employment Type: Full-Time
Reporting To: HR Head / HR Manager

About the Role

We are looking for a proactive and organized Assistant HR to support the HR team in day-to-day HR operations, employee coordination, recruitment, attendance management, documentation, and employee engagement activities.

The ideal candidate should have good communication skills, strong follow-up ability, attention to detail, and a willingness to learn and handle multiple HR activities.

Key Responsibilities1. HR Operations & Employee Coordination

• Support day-to-day HR operations and employee-related activities.
• Maintain and update employee records and HR documentation.
• Coordinate with employees regarding HR policies, processes, and queries.
• Assist in joining formalities, onboarding, and employee documentation.
• Maintain employee files and ensure records are complete and updated.
• Issue and maintain HR letters, certificates, and other employee documents as required.

2. Attendance & Leave Management

• Monitor daily employee attendance and leave records.
• Coordinate with employees and HODs regarding attendance discrepancies.
• Assist in maintaining attendance, leave, AR/OD, and regularization records.
• Follow up on pending attendance corrections and approvals.
• Support monthly attendance finalization for payroll processing.

3. Recruitment & Hiring Support

• Coordinate the recruitment process from sourcing to joining.
• Source candidates through job portals, references, and other recruitment channels.
• Screen CVs and shortlist suitable candidates.
• Coordinate interview schedules with candidates and HODs.
• Maintain recruitment trackers and candidate records.
• Follow up with selected candidates regarding documentation and joining.
• Support onboarding of new employees.

4. Payroll & Compliance Support

• Assist the HR team in monthly payroll-related activities.
• Coordinate and verify attendance and leave data before payroll processing.
• Assist in collecting and maintaining payroll-related information.
• Support PF, ESIC, PT, TDS, and other statutory compliance activities.
• Maintain proper records and documentation for audit and compliance purposes.

5. Employee Engagement & Training

• Assist in planning and coordinating employee engagement activities.
• Support HR in organizing training programs, events, celebrations, and employee initiatives.
• Maintain training attendance and feedback records.
• Coordinate communication regarding HR activities and internal programs.

6. HR MIS & Reporting

• Maintain HR trackers and employee databases.
• Prepare regular HR reports related to attendance, recruitment, joining, attrition, training, and employee activities.
• Ensure HR data is accurate and updated on time.
• Assist in preparing monthly HR MIS for management review.

7. General HR Support

• Handle employee queries and coordinate with the concerned HR team member for resolution.
• Assist in implementing HR policies and procedures.
• Maintain confidentiality of employee and company information.
• Perform other HR-related responsibilities assigned by the HR Head / Manager.

Required Skills

• Good verbal and written communication skills.
• Strong interpersonal and coordination skills.
• Good knowledge of MS Excel and MS Office.
• Basic understanding of HR processes and labour compliance.
• Good organizational and time-management skills.
• Ability to maintain accurate records and handle confidential information.
• Strong follow-up and problem-solving skills.
• Ability to work independently as well as in

Pay: ₹18,000.00 - ₹25,000.00 per month

Work Location: In person