Assistant HR Manager

Job Description – HR Assistant Manager

Company: Nandhana Foods Private Limited / Nandhana Palace Department: Human Resources Designation: HR Assistant Location: Bengaluru Reporting To: HR Manager

1. Job Summary

The HR Assistant will support the HR department in day-to-day HR operations, employee documentation, attendance and leave management, recruitment coordination, onboarding, employee engagement, and HR administration. The role requires strong coordination, communication, attention to detail, and the ability to maintain accurate employee records while ensuring smooth HR operations across branches.

2. Key Responsibilities

A. HR Operations & Documentation

• Maintain and update employee personal files, records, and HR databases.
• Prepare appointment letters, offer letters, confirmation letters, and other HR documents.
• Maintain employee joining, transfer, confirmation, and exit records.
• Ensure proper documentation and filing of HR-related records.

B. Attendance & Leave Management

• Monitor daily employee attendance, late coming, absenteeism, and leave records.
• Coordinate with branch managers and Cluster HR teams for attendance regularization.
• Assist in preparing monthly attendance reports and payroll inputs.
• Follow up on missing attendance entries and discrepancies.

C. Recruitment & Onboarding

• Coordinate interview schedules with candidates and hiring managers.
• Follow up with candidates regarding interview feedback and joining dates.
• Assist with pre-joining documentation and background verification.
• Coordinate new employee induction and onboarding formalities.
• Update recruitment trackers and maintain candidate databases.

D. Payroll & Statutory Support

• Collect and verify employee data required for payroll processing.
• Coordinate with the HR and Accounts teams for payroll-related clarifications.
• Assist in maintaining records related to PF, ESI, and other applicable statutory requirements.
• Maintain confidentiality of employee salary and personal information.

E. Employee Engagement & HR Coordination

• Assist in organizing employee engagement activities, birthday celebrations, townhalls, and recognition programs.
• Coordinate employee communication and HR announcements.
• Support grievance documentation and escalate employee concerns to the HR Manager.
• Assist in maintaining training attendance and employee feedback records.

F. Exit Formalities & General Administration

• Coordinate resignation documentation, exit interviews, and full-and-final settlement inputs.
• Follow up on clearance formalities and exit documentation.
• Prepare HR reports, trackers, and MIS as required.
• Perform other HR administrative duties assigned by the reporting manager.

3. Qualification & Experience

• Graduate in any discipline; BBA, B.Com, or an HR-related qualification preferred.
• 1–3 years of experience in HR operations or HR administration preferred.
• Freshers with good communication and organizational skills may also be considered.
• Experience in hospitality, restaurants, hotels, or multi-location operations will be an advantage.

4. Required Skills

• Good verbal and written communication skills.
• Proficiency in MS Excel, Word, and email communication.
• Knowledge of attendance management, employee documentation, and basic HR processes.
• Strong coordination, follow-up, and organizational skills.
• Ability to handle confidential employee information responsibly.
• Willingness to coordinate with multiple branches and operational teams.

5. Key Performance Indicators (KPIs)

• Accuracy and timely maintenance of employee records.
• Timely completion of joining and exit documentation.
• Accuracy of attendance and payroll input data.
• Timely closure of HR documentation and employee queries.
• Effective interview scheduling and candidate follow-up.
• Timely submission of HR reports and trackers.
• Support for employee engagement and onboarding activities.

6. Personal Attributes

• Proactive, organized, and detail-oriented.
• Professional approach and positive attitude.
• Strong interpersonal skills and teamwork.
• Ability to manage multiple tasks and meet deadlines.

Pay: ₹40,000.00 - ₹48,699.47 per month

Benefits:

• Food provided
• Provident Fund

Work Location: In person