Assistant Human Resource Manager

Role & responsibilities:

Hiring, Induction & Orientation

• Coordinate hiring in alignment with approved manpower budgets and replacements.
• Raise manpower requisition through HRIS for all vacant positions.
• Complete onboarding activities (documentation, ID card, uniforms, JD, verification, etc.) within the defined timelines.
• Welcome and introduce new joiners to the team and share welcome notes for Executive-level and above.
• Ensure HRIS and personal files are updated for all new hires.

Time & Attendance

• Enroll all new hires in the biometric system from day one.
• Monitor attendance, leaves, and biometric exceptions; share relevant reports with department heads.
• Share latecomer inputs with payroll team for processing deductions.

Performance Management

• Initiate and monitor appraisal cycles in line with corporate timelines.
• Ensure monthly KRA updates and quarterly submissions to corporate HR.
• Support RM and department heads in conducting performance discussions.

Training & Development

• Prepare and circulate monthly training calendars (technical, soft skills, external).
• Ensure completion of mandatory trainings including BLS.
• Track training completion, collect feedback, and submit analysis reports.
• Conduct at least one in-house training session per month.

Employee Welfare & Engagement

• Distribute birthday and work anniversary cards.
• Conduct monthly town halls and soft skill trainings.
• Execute employee engagement events including festival celebrations and R&R programs.

Payroll & F&F Process

• Share monthly payroll input sheet with Corporate HR within specified timelines.
• Validate and ensure accuracy of all input data.
• Coordinate final settlements, generate relieving/experience letters post 30 days of exit.
• Seek RMs confirmation before processing any Full & Final Settlement.

HR Reporting

• Maintain daily recruitment tracker.
• Submit weekly and monthly HR dashboards.
• Report training, appraisal, confirmation, and statutory compliance status regularly.

Employee Relations & Compliance

• Conduct regular rounds with RM to connect with employees and resolve concerns.
• Ensure compliance with all labour-related laws and internal HR policies.
• Ensure confirmation evaluations are completed on time.
• Maintain well-documented personal files for each employee.

HR Operations & Logistics

• Maintain adequate stock of uniforms, ID card tags, and employee diaries.
• Conduct periodic visits to staff accommodations to ensure quality of stay.
• Drive new HR initiatives to support employee well-being and satisfaction.

Preferred candidate profile:

• Education: Master's Degree (preferred in HR, Business Administration, or related field)
• Experience: Minimum 5-8 years in HR generalist role with exposure to operations HR
• Familiarity with HRMS platforms and labour law compliance is essential