Assistant Human Resources Manager (USJ Subang)

SPECIFIC RESPONSIBILITIES

1.       To cover the full spectrum of HR & Admin with strong dynamic leadership disposition to support Company and all departments on any matters related to HR & Admin.

2.       To manage all human resources related activities including recruitment, compensation, career development, performance management, employee relations, training, personnel affairs and administration for DRIVERS.

3.       Implement HR and Administration SOPs and process flows.

4.       Be a people’s person for effective dissemination of affirmative company’s and management’s directives and pertinent information.

5.       Oversee recruitment efforts for all personnel, including writing and placing job ads.

6.       Conduct interviews with stakeholders & follow through with hiring processes.

7.       Conduct new employee induction.

8.       Maintain and update all human resources records such as new hires, employment confirmation, extension, termination, resignation.

9.       Handle monthly payroll and salary reports.

10.   Monthly submission for KWSP/SOCSO/EIS/PCB and yearly filing for employee earning and staff EA.

11.   Prepare annual manning & department budgets, manpower planning, organisation structure and organisation charts.

12.   Implement and monitor with stakeholders on employee performance evaluation across the board.

13.   Lead HRA team efficiently with strong leadership guidance and provide training for competencies.

14.   Analyse, develop and implement HRA policies, Employee Handbook, JDs and SOPs.

15.   Implement & support gap analysis where appropriate in HRA & all departments that coincide with management’s aspirations for company’s business growth plans.

16.   Carryout investigations into employee misconduct & related issues and institute due processes including D.I. and appropriate actions.

17.   Carryout counselling & coaching session with employees, where applicable, to ensure compliance to the expected standards of competence and corrective behaviours of employees.

18.   Carryout planning & implementation of training & development programmes.

19.   Liaise with Heads of department for employees’ compliance with rules, policies and SOPs.

20.   Liaise with relevant Government/Statutory/ Landlords authorities in regards compliance with laws.

21.   Maintain company directory and other organizational charts.

22.   Establish, maintain, and update personnel files and to ensure confidentially of all records.

23.   Provide support and advise stakeholders & management on Employee Relations & Welfare activities.

24.   Compliance with OSHA, for formation of Safety & Health Committee and oversee implementation of relevant policies.

25.   Attend to staff/Hod formal/informal grievance and provide feedback to management for necessary actions & solutions.

26.   Submit periodical HR & Admin report to management

27.   Responsible for all general office administration activities including purchasing, refurbishment of office, stationaries & pantry items, dealing with building management and others.

28.   Able to handle admin work e.g. staff monthly claims,

29.   Train and develop drivers in handling/executing trip in efficient manner

30.   Recruit standby/reserve drivers

31.   Ensure that there is always drivers to be recruited at any time.

32.   Generate report of drivers driving behaviour. and ensure drivers discipline and all time.

33.   Any other ad-hoc tasks when required by The Management / Stakeholder.

QUALIFICATIONS & REQUIREMENTS

1.       Bachelor or Master’s Degree in Management, Human Resources Management, Public Administration or related field.

2.       At least 5 years of experience in Human Resource Management and Administration; and at least 3 years in supervisory/managerial level.

3.       Empathetic towards others, approachable, willing to listen and contribute to raising employee morale.

4.       Must be focused and solution orientated.

5.       Ability to manage assigned tasks in an assertive, efficient and timely manner, resourceful, creative and can do attitude.

6.       Must be well versed with Labour laws and sound HR/IR practices.

7.       A good working knowledge of Microsoft Excel and Word.

8.       Able to work independently, multitasking and work under pressure.

9.       Team player with a positive working attitude.

10.   Must be able to travel outstation at short notice.

11.   Possess own transport.

IOG is a an oil and gas sales, marketing and distribution company with decades of oil and gas management team.

The company have high potential growth and stability in expanding throughout Peninsula Malaysia and which may include other goods and services while incorporating technology in the future. The company is currently focusing in the cooking gas sales , marketing and distribution growth.

To cater for client convenience and penetration market, we will be one (1) hour apart from our every outlet and very soon in the future, we seek to improve by expanding every 30 minutes and finally 15 minutes apart.