Assistant HVAC Estimator

Job Summary/Job Purpose:

The Assistant HVAC Estimator supports the estimating team by assisting with the preparation of accurate and timely cost estimates for commercial and multifamily HVAC projects. This role works under the guidance of senior estimating staff and contributes to quantity takeoffs, vendor pricing, documentation, and bid preparation. The Assistant Estimator plays a key role in supporting the preconstruction process while developing technical estimating skills and industry knowledge.

Essential Functions / Key Responsibilities

Estimating Support

• Assist with reviewing drawings, specifications, and bid documents
• Perform quantity takeoffs for HVAC equipment, materials, and labor under direction of senior estimators
• Enter estimating data into company estimating software and Excel-based tools
• Support preparation of estimates, scopes, assumptions, and bid documentation

Vendor & Pricing Support

• Solicit and organize vendor and subcontractor pricing
• Compare vendor proposals for scope completeness and accuracy
• Assist with maintaining vendor pricing records and bid documentation

Bid Preparation & Documentation

• Assist with assembling bid packages and supporting documents
• Maintain organized electronic bid and job folders, including drawings, specifications, RFIs, and vendor pricing
• Support submission of bids in accordance with deadlines and requirements

Collaboration & Learning

• Work closely with senior estimators, project managers, and operations staff
• Participate in pre-bid meetings, site walks, and internal bid reviews as needed
• Learn estimating best practices, company standards, and project workflows

Process Support

• Assist with maintaining estimating databases, spreadsheets, and cost information
• Support continuous improvement of estimating processes and documentation standards

Skills / Qualifications:

• Previous experience in HVAC, construction, mechanical contracting, or related field preferred
• Basic understanding of HVAC systems and construction documents preferred
• Proficiency in Microsoft Excel and general computer applications
• Ability to read and interpret construction drawings and specifications (training provided)
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and meet deadlines
• Strong communication and interpersonal skills
• Dependable, professional, and eager to learn
• Ability to work independently and as part of a team

Physical Requirements / Working Conditions:

Work Environment:

• Office-based environment with occasional site visits
• Ability to sit for extended periods and work at a computer
• Ability to review construction drawings, specifications, and digital documents
• Ability to operate standard office equipment, including phones, computers, and printers
• Ability to use a computer to access, input, and retrieve information
• Ability to move files, supplies, and materials weighing up to approximately 20 pounds

Career Development

This position may provide opportunities for advancement into estimator or senior estimator roles based on performance, business needs, and ongoing professional development.

Pay: $50,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person