Assistant Indirect Procurement Manager

POSITION SUMMARY:

The role is responsible for sourcing all goods and services required by the Estee Lauder Vietnam (ELVN) of The Estée Lauder Companies. Key categories are: media and advertising, store construction, merchandising, professional services, information technology, warehousing and distribution.

This in an individual contributor role with an end-to-end responsibility of the entire sourcing process. It includes: development of local sourcing strategy and plans, in alignment with regional and global strategies; local supplier selection and management (including negotiation, contracting and performance management); internal stakeholder management and cross-functional collaboration; overseeing procure-to-payment process.

Key metrics are cost savings and total cost of ownership, cash flow and payment terms improvements, supply quality and responsiveness, sustainable and responsible sourcing.

The ideal candidate is a highly motivated and collaborative individual with demonstrated procurement and strategic sourcing skills, strong project management skills, and experience to manage suppliers and senior internal stakeholders.

KEY RESPONSIBILITIES:

1. Strategic Sourcing for ELVN

• Develop and implement sourcing strategy and plans for ELVN, in alignment with regional and global sourcing strategies and supporting the achievement of regional and global targets.
• Contribute to the development of regional sourcing strategy and action plans, providing input to the regional Indirect Procurement team on ELVN’s business needs and requirements.
• Lead process to select best-fit vendors to address ELVN’s business needs, leveraging deep understanding of local supply markets and strong commercial skills (from negotiation to contracting).
• Identify and evaluate potential supply risks and develop mitigation plans as necessary.

2. Supplier Relationship Management

• Own and manage relationship with all ELVN’s suppliers.
• Develop/implement supplier performance measures, monitor and track supplier performance, and oversee supplier performance improvement plans.
• Develop suppliers’ capabilities, in lines with organization needs.
• Lead resolution of supplier-related issues.

3. Procurement Policy & Procure-to-Pay Process Compliance

• Monitor and coordinate Ariba Shopping Carts PO processing, PO compliance reports, vendors and asset lists maintenance.
• Propose improvements to tools and processes in procure-to-pay process.
• Maintains and manage repository of local legal agreements.
• Identify metrics, tools, and processes to optimize local sourcing practices.
• Ensure compliance with agreed payment terms, in collaboration with Finance and Accounting teams.

REQUIREMENTS

• Bachelor or ideally Master’s Degree in Business Management or other relevant disciplines.
• Minimum 5 years of professional experience in Procurement and in strategic sourcing roles with responsibilities across different types of goods/services, ideally in FMCGs or similar industries.
• Professional purchasing or procurement certification (e.g.: ISM CPM) desirable.
• Proven ability to manage senior internal stakeholders and external business partners.
• Strong analytical skills.
• Excellent oral and written communication skills, in both Vietnamese and English.
• Willingness and openness to change processes.
• Knowledge of vendors in developing countries is an advantage.
• Knowledge of and ability to coach others on SAP SRM is an advantage.
• Flexible, positive and open-minded.
• Very structured and precise.
• Outstanding team player with strong collaboration skills.