Assistant - Learning and Development

Responsibilities:

• Manage the full cycle of the HRD Corp e-TRiS portal, from grant applications before training programmes to timely submission of claims after completion.

• Ensure compliance with HRD Corp requirements while maximising levy utilisation and cost recovery.

• Coordinate all logistical arrangements for internal and external training programmes, including venue bookings, liaison with training providers and vendors, preparation of training materials (if applicable), and refreshment arrangements (if necessary).

• Ensure the smooth execution of training programmes from planning through to completion.

• Maintain and update centralised training records and accurate, up-to-date employee learning records.

• Ensure all training-related documentation is properly filed, recorded and organised.

• Coordinate the administrative aspects of employee orientation programmes, and ensure new hires are scheduled for and complete the Orientation Programme.

• Serve as the main point of contact for external training providers, including obtaining and managing quotations and supporting invoice processing.

• Provide general administrative support on L&D matters and other ad-hoc tasks as required.

  Requirements

• Diploma or Degree in Human Resources, Business Administration or a related field.

• 1–2 years of experience in an administrative, HR or L&D support role (fresh graduates with strong organisational skills may be considered).

• Working knowledge of the HRD Corp e-TRiS system.

• Proficient in Microsoft Office (Word, Excel, PowerPoint); familiarity with Microsoft Forms and Power Automate is an advantage.

• Strong attention to detail and organisational skills.

• Good written and verbal communication skills.

• Ability to multitask and manage multiple training schedules at the same time.

• A proactive, service-oriented mindset with a willingness to learn.