Assistant Logistic Coordinator

Summary of Job Description

Reporting directly to the Senior Manager, Operations Borneo and functionally to the Procurement & Logistics Manager, the Assistant Logistic Coordinator supports the Senior Logistic Coordinator in daily logistics activities, including managing customs-related documentation and filing for incoming materials, preparing logistics documents such as Local Delivery Notes/Order (LDO), Consignment of Goods (COG), Client Deck Space Booking Form (UPL), coordinating material deliveries and movements domestically in Borneo, tracking documentation, and ensuring all logistics activities are carried out accurately and in accordance with company procedures.

• Collect, manage, and maintain K1, K3, and K9 customs-related documents for incoming orders from vendors, including proper filing and record keeping upon completion of delivery.
• Coordinate with the Materials/Receiving team to verify and check any discrepancies or outstanding logistic documentation based on the Excel tracking records for incoming and outgoing materials, tools, and equipment at MATCO facilities, ensuring records are accurate and up to date for logistics planning and coordination.
• Prepare Local Delivery Orders (LDO/LDN) for local deliveries to provide a documentary record and acknowledgement of physical delivery between the supplier/transport provider and the receiving party.
• Prepare COG / UPL (Form for Booking Deck) submissions for K9 declarations and coordinate with the Operations team for the mobilization of tools, equipment, and consumables to site.
• Track and monitor invoices from transportation companies and forwarding agents, ensuring all supporting original documents are properly compiled, filed, and maintained for record and verification purposes.
• Assist the Senior Logistic Coordinator in monitoring logistics activities and outstanding items, including pending deliveries, customs documentation, equipment movements, and transportation arrangements. Collect, manage, and maintain K1, K3, and K9 customs-related documents for incoming orders from vendors, including proper filing and record keeping upon completion of delivery.
• Coordinate with the Materials/Receiving team to verify and check any discrepancies or outstanding logistic documentation based on the Excel tracking records for incoming and outgoing materials, tools, and equipment at MATCO facilities, ensuring records are accurate and up to date for logistics planning and coordination.
• Prepare Local Delivery Orders (LDO/LDN) for local deliveries to provide a documentary record and acknowledgement of physical delivery between the supplier/transport provider and the receiving party.
• Prepare COG / UPL (Form for Booking Deck) submissions for K9 declarations and coordinate with the Operations team for the mobilization of tools, equipment, and consumables to site.
• Track and monitor invoices from transportation companies and forwarding agents, ensuring all supporting original documents are properly compiled, filed, and maintained for record and verification purposes.
• Assist the Senior Logistic Coordinator in monitoring logistics activities and outstanding items, including pending deliveries, customs documentation, equipment movements, and transportation arrangements.

Qualifications

• Effective communication skills, including written, verbal, and interpersonal communication.
• Good working knowledge of Microsoft Excel and Microsoft Word with the ability to maintain and manage logistics records and documentation.
• Good problem-solving skills, with the ability to respond promptly to operational and logistics issues.
• Good coordination and interpersonal skills when dealing with vendors, transporters, forwarding agents, and internal departments.

Benefits:

• Additional leave
• Dental insurance
• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Application Question(s):

• What is your current salary & expected salary?
• Notice Period.
• Do you have experience in collect, manage and maintain K1, K3 and k9 customs-related documents?

Work Location: In person