Assistant Manager, Account Payable

Job Summary

Assistant Manager – Accounts Payable to oversee and manage the full Accounts Payable (AP) function, ensuring timely processing of supplier payments, accurate financial records, compliance with company policies, and effective support for operational and financial requirements.

Key Responsibilities

Accounts Payable Operations

• Manage daily Accounts Payable activities including invoice verification, payment processing and reconciliation.
• Ensure supplier invoices are properly matched with Purchase Orders (PO) and supporting documents.
• Monitor payment schedules to ensure timely payments and avoid penalties or supply disruption.
• Review and approve AP transactions within the approved authority limit.

Reconciliation & Reporting

• Perform monthly supplier statement reconciliations and resolve discrepancies promptly.
• Prepare AP aging reports and monitor outstanding payables.
• Assist in month-end and year-end closing activities related to AP.
• Support audit requirements by preparing schedules and providing supporting documents.

Compliance & Controls

• Ensure compliance with company policies, financial procedures, and internal controls.
• Maintain proper documentation and filing for audit and statutory purposes.
• Monitor and improve AP processes to enhance efficiency and accuracy.

Vendor & Stakeholder Management

• Liaise with suppliers and internal departments regarding invoice and payment matters.
• Resolve vendor disputes, payment issues, and discrepancies professionally.
• Build and maintain good relationships with suppliers and operational teams.

Team Management

• Supervise and guide AP executives or assistants.
• Monitor team performance and ensure deadlines are met.
• Provide training and support for continuous improvement.

System & Process Improvement

• Participate in system enhancement and AP automation initiatives.
• Identify opportunities for process improvement and cost efficiency.

Requirements

Education & Experience

• Bachelor’s Degree / Diploma in Accounting, Finance or related field.
• Minimum 4–6 years of experience in Accounts Payable or Finance operations.
• Experience in retail, F&B or multi-outlet environment is an added advantage.
• Supervisory experience preferred.
• Good knowledge of accounting principles and AP processes.
• Proficient in Microsoft Excel and accounting systems.
• Strong analytical and reconciliation skills.
• Good communication and interpersonal skills.
• Able to work independently and meet tight deadlines.
• High level of accuracy and attention to detail.