Assistant Manager, Accounts Payable

Overview Cactus Life Sciences is a remote-first organization, and we embrace an accelerate from anywhere culture. You may be required to travel to our Mumbai office based on business requirements or for company/team events.

We are looking for an Assistant Manager , Accounts Payable to join our Finance team and play a key role in managing day-to-day invoice processing and Accounts Payable activities.

In this role,you will own end-to-end Accounts Payable operations across our US, India, UK and Swiss entities, and the reporting that gives management visibility into payables, vendor exposure and cash commitments. You are required to set the standard for AP accuracy, control, and timeliness. You work closely with procurement, business users, taxation, and the month-end close team

Responsibilities

• Own the full procure-to-pay AP cycle across markets: invoice validation, PO matching, coding, approvals, payment runs and reconciliations.
• Review and approve payment proposals against due dates, priorities, and cash availability.
• Review vendor ageing, advances and open balances, and ensure timely vendor statement reconciliations.
• Act as the escalation point for vendors and internal queries, resolving issues quickly with procurement and business users.
• Govern vendor master data, including onboarding checks and bank detail changes
• Ensure correct withholding tax and indirect tax treatment on vendor invoices (TDS and GST in India, 1099 reporting in the US, VAT in the UK and Switzerland).
• Reconcile GSTR-2B with the purchase and vendor ledgers each month.
• Coordinate with the tax team on AP-related filings and queries.
• Identify control gaps and drive corrective action.
• Prepare AP schedules, reconciliations and supporting documents for statutory, internal and tax audits, and close audit observations related to AP.
• Maintain controls against duplicate, incorrect, and unauthorized payments.
• Deliver AP sub-ledger reconciliations, accruals, prepayments and GRNI reviews within close timelines.
• Resolve open items and ensure AP-related journals are accurate and supported.
• Produce a regular AP reporting pack covering ageing, DPO, payment commitments, vendor concentration, statutory liabilities, and cash outflow forecasts.
• Provide inputs to treasury and the CFO for cash flow planning and working capital decisions.
• Track and report AP KPIs such as invoice cycle time, first-pass match rate, overdue payables, and late-payment exposure.
• Identify and implement improvements in AP workflow, invoice capture, approvals, and reconciliations.
• Drive effective use of Oracle Fusion and work with IT on automation initiatives.
• Document and maintain SOPs for AP and reconciliation processes.

Qualifications And Prerequisites

• CA, MBA (Finance) or equivalent, with 6 to 8 years of AP experience, preferably across multiple geographies.
• Hands-on experience with month-end close and audit support
• Strong working knowledge of withholding tax and indirect tax (India required; US, UK and Swiss exposure preferred).
• Working knowledge of accounting principles (Ind AS, US GAAP, or IFRS).
• Proficiency in an ERP, with Oracle or Oracle Fusion preferred, and advanced Excel (pivots, lookups, reconciliations). Power BI or similar is a plus.
• Strong analytical, reconciliation, and reporting skills.
• Attention to detail, ownership, and the ability to work tight deadlines across time zones.
• Clear communication with vendors, auditors, and senior management.

Application Process

Before applying, please ensure you meet the role requirements listed above and have legal authorization to work in the country where this role is advertised. Our selection process typically involves an initial screening by a recruiter, a technical assessment, and two to three interview rounds. For this role, the process starts with a recruiter screening, followed by 4 interview rounds, including the HRBP interview.

AI at Cactus Life Sciences The life sciences industry is undergoing a fundamental shift in how scientific knowledge is created, communicated, and delivered. We are building our work around it.

AI is embedded meaningfully across everything we do, through proprietary platforms purpose-built for life sciences and generative tools that deliver measurable value to our clients. It is core to how we operate, and an expected way of working for everyone who joins us.

We believe in Human-Anchored AI™: whatever your discipline - science, communications, strategy, or operations, you will work in an environment where AI augments your expertise rather than replaces it.

You will build skills that are in genuine demand and still taking shape across the industry. If you are curious and focused on building capabilities for the world where human intelligence meets artificial intelligence, this is where you belong.

Equal Opportunity Our hiring practices reflect our commitment to providing equal opportunities and creating an environment where everyone can thrive, develop, and succeed. We celebrate the uniqueness of our team members and prohibit discrimination of any kind, based on race, color, religion, gender identity, sexual orientation, age, marital status, disability, or any other protected characteristic.

About CACTUS At Cactus Life Sciences (cactuslifesciences.com), we believe the future of medical communications lies at the intersection of science, technology, and human connection. Headquartered in Princeton, New Jersey, with teams in Switzerland, the United Kingdom, India, and Japan, we help biopharmaceutical organizations redefine scientific exchange—leveraging AI, automation, and innovation while keeping patients at the heart of everything we do.

Our expertise spans medical strategy, scientific content development, and medical education across therapeutic areas and the product lifecycle. By blending scientific rigor, agile operational models, and future-ready technologies, we partner with medical affairs teams to catalyze their transformation, adapt to a changing landscape, and drive meaningful outcomes for healthcare communities worldwide.