Assistant Manager, Admin

To oversee and optimise the Group’s administrative operations, including office management, procurement, assets, fleet, vendors and administrative expenditure, ensuring effective service delivery, cost efficiency, proper controls and operational continuity.

Job Responsibilities:

A. Administration & Office Management

• Lead and oversee day-to-day administrative and office operations, ensuring efficient and timely support to business functions.
• Establish and monitor administrative processes, controls and service standards, ensuring consistent and efficient delivery.
• Review and improve administrative processes, service standards and controls to enhance operational efficiency.

B. Procurement, Vendor & Contract Management

• Oversee administrative procurement activities and vendor management, ensuring compliance, cost effectiveness and service quality.
• Evaluate vendor performance and negotiate commercial terms and service arrangements within the approved authority.
• Review administrative procurement and payment documentation, including PR1, PR2, AME and PVF, before further approval or processing.

C. Budget & Cost Management

• Develop and monitor the annual Administration budget and manage expenditure within approved limits.
• Analyse administrative costs and implement cost optimisation initiatives while maintaining required service standards.
• Provide Management with periodic expenditure, utilisation and operational reports.

D. Governance & Records Management

• Establish and maintain effective administrative records, documentation and control systems to support governance and audit readiness.
• Monitor compliance with applicable administrative policies, procedures and internal controls.
• Address administrative control gaps and ensure appropriate corrective actions and follow-through.

E. Corporate Services & Events

• Oversee administrative and logistical requirements for corporate events, meetings, functions and other organisational activities.
• Coordinate with internal stakeholders and external service providers to ensure timely and effective delivery.
• Set and monitor service delivery standards and priorities for the Administration function.

Job Requirements:

• Degree in Corporate Administration, Business Administration, or equivalent.
• Minimum 5-7 years’ relevant experience in Administration
• Has experience in ERP systems, eg: SAP 4Hana/ SAP Ariba is an advantage
• Coordinate administrative operations including facilities, assets, and vendor services.
• Apply procurement, documentation, and compliance requirements.
• Support workplace safety, operational continuity, and corporate activities.