Assistant Manager - Admin

Role & responsibilities

Admin Store and Uniform Management

• Oversee procurement, inventory management, storage, distribution, and issuance of employee uniforms.
• Ensure adequate inventory levels and timely uniform availability for new and existing employees.
• Monitor stock accuracy, quality standards, and vendor performance.
• Drive process improvements to enhance efficiency and service levels.

Vendor & Contract Management

• Lead uniform and other admin vendor management activities, including RFQ preparation, vendor evaluation, negotiations, and contract administration.
• Monitor vendor performance against defined SLAs and KPIs.
• Conduct regular performance reviews and implement corrective action plans to improve service quality and operational efficiency.

Budgeting, Cost Control & Billing Governance

• Prepare and manage annual budgets for transportation and uniform operations.
• Monitor operational expenses and drive cost optimization initiatives without compromising service quality.
• Review and verify vendor invoices, provisions, and supporting documents for accurate payment processing.
• Ensure effective financial control and budget adherence across all operational activities.

MIS, Reporting & Continuous Improvement

• Develop and maintain MIS reports, dashboards, and operational metrics.
• Conduct audits and identify improvement opportunities to enhance operational effectiveness and employee satisfaction.
• Drive continuous improvement initiatives through data-driven decision-making.

Stakeholder Management

• Collaborate closely with HR, Finance, Purchase, Security, Administration, and Operations teams.
• Provide regular updates and management reports to leadership.
• Support organizational requirements through effective cross-functional coordination and communication.

Required Skills

• Admin Store & Uniform Management
• Vendor & Contract Management
• Data Analysis, MIS & Reporting
• Operational Planning & Coordination