Assistant Manager (Administration)

• Overseeing and coordinating daily administrative operations to ensure efficient workflows and timely completion of tasks
• Managing office resources, including supplies, equipment, and facilities, ensuring cost-effectiveness and optimal functionality
• Supervising and mentoring administrative staff, providing guidance and support to foster a productive team environment
• Maintaining detailed records, files, and documentation systems, ensuring accuracy and easy accessibility
• Liaising with internal departments and external vendors to coordinate services, repairs, and maintenance
• Preparing reports, correspondence, and presentations for senior management and stakeholders
• Implementing and maintaining administrative policies and procedures in compliance with company standards
• Assisting in HR duties such as recruitment, onboarding, and training of administrative team members
• Managing budgets and expenses related to administrative operations, tracking expenditure against allocated resources
• Providing comprehensive support to senior management, including scheduling, meeting coordination, and project assistance

What we're looking for

• Proven experience of 2-4 years in an administrative or office management role, ideally in a supervisory or assistant manager capacity
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
• Excellent communication skills, both written and verbal, with the ability to liaise professionally with staff at all levels
• Proficiency in Microsoft Office applications and familiarity with office management software and systems
• Demonstrated ability to supervise and motivate administrative staff, fostering a collaborative and efficient workplace
• Attention to detail and accuracy in record-keeping and documentation
• Knowledge of administrative best practices and office management procedures
• Problem-solving ability and initiative in identifying process improvements and efficiency enhancements
• Ability to work independently and as part of a team in a fast-paced environment
• Flexibility and adaptability in response to changing business needs

Apply now

If you are an experienced administrator with a passion for operational excellence and team leadership, we would like to hear from you. Please submit your CV and a cover letter outlining your relevant experience and interest in this role to Job Favor Recruitment Services Limited (hr@ jobfavor.com .hk) . We look forward to hearing from you.