Assistant Manager - Administration

Key Responsibilities

1. Waste Management

• Oversee daily waste segregation, collection, removal, and disposal for food waste, general waste, and recyclables.
• Ensure compliance with municipal regulations and internal food safety SOPs.
• Manage and monitor licensed waste contractors, including service schedule and performance.
• Ensure waste areas are clean, odour‑controlled, and audit‑ready at all times.
• Track waste volume and cost; recommend improvement or reduction initiatives.

2. Hygiene Management

• Manage hygiene standards for factory support areas (corridors, changing rooms, restrooms, pantry, drainage areas).
• Ensure cleaning schedules, checklists, and periodic deep‑cleaning are executed.
• Conduct internal hygiene inspections and close corrective actions.
• Coordinate with hygiene/cleaning vendors and ensure service levels are met.
• Support ISO, GMP, HACCP, BRC, Halal, and internal hygiene audits with complete documentation.

3. Office Administration

• Oversee office operational needs including stationery, pantry items, mail, courier, and meeting room management.
• Manage daily building/office maintenance: plumbing, electrical, air‑conditioning, pest control, and office repairs.
• Monitor contractor/technician activities and ensure timely completion of work orders.
• Handle access cards, lockers, keys, and office seating arrangement.
• Ensure a safe, clean, and conducive office environment for staff.

4. Laundry Management

• Manage daily and weekly uniform laundry operations and vendor performance.
• Ensure proper collection, washing, drying, and distribution of uniforms.
• Oversee uniform issuance, replacement, stock count, and records for all employees.
• Ensure uniforms meet hygiene standards required in food manufacturing.

5. Company Compliance

• Manage stamping of official contracts, agreements, and documents according to company policy.
• Maintain a secure register of stamp usage, tracking document category, date, and approver.
• Ensure proper compliance with internal audit and legal requirements.
• Coordinate with HQ/Group departments for documentation sign-off when needed.

6. Factory Administration

• Maintain full inventory of company assets including machinery, tools, equipment, and furniture.
• Oversee asset tagging, movement, issuance, and disposal in accordance with SOP.
• Conduct annual and periodic asset verification with Operations and Finance.
• Ensure factory support assets are functioning and well-maintained.

7. Documentation Control

• Maintain and update Admin records, permits, SOPs, cleaning checklists, audit logs, contract files, and asset documents.
• Ensure all documents are properly filed, version-controlled, and audit-ready.
• Support audit teams during ISO, HACCP, Halal, GMP, and internal compliance audits.