Assistant Manager – Business Operations & Coordination

Key Responsibilities

• Manage senior management’s daily calendar, schedules, meetings, and appointments.
• Prepare and organize correspondence, documents, reports, and meeting notes.
• Coordinate and proactively follow up with clients and internal teams on tasks, projects, and pending matters, ensuring proper closure.
• Act as a communication bridge between senior management, clients, and internal teams.
• Handle day-to-day operational and administrative matters independently.
• Willingness to learn and work with AI tools and emerging technologies. Basic programming or coding knowledge will be an added advantage.

Requirements

• At least 2 years of experience in a business operations, coordination, executive support, or administrative role
• Strong follow-up and organizational skills — able to see tasks through to completion
• Able to work independently, take initiative, and manage priorities without close supervision
• Excellent English communication skills, both written and spoken, Good in Bahasa Malaysia.
• Strong attention to detail and good information retention, with the ability to accurately capture, remember, and follow up on key discussion points, decisions, and action items from meetings.
• Proactive, trustworthy, and able to handle confidential matters with discretion
• Flexible to work at different locations and travel with senior management across the Klang Valley.