Assistant Manager

Role & responsibilities

Role objective

1) Detailed duties and responsibilities

2) Office Management:

3) Overseeing daily office administration tasks, including managing supplies, vendor coordination, and general upkeep.

4) Ensuring the maintenance of office facilities and equipment.

Compliance and Documentation:

1) Maintaining records, reports, and filing systems.

2) Assisting in audits.

3) Ensure the Branch has all Compliance registrations and all certificates displayed at the Branch

Executive Support:

1) Managing calendars, scheduling meetings, and coordinating travel arrangements for executives and teams.

2) Preparing documents, presentations, and reports as needed.

Communication and Collaboration:

1) Handling internal and external communications, including emails and correspondence.

2) Serving as a point of contact between departments and facilitating smooth communication and workflow.

3) Collaborating with cross-functional teams to streamline administrative processes.

HR Support:

1) Assisting with HR functions such as onboarding and employee record management.

2) Ensuring amenities are provided to staff working late or night shifts as per company policy.

3) Workstation allocation to all new Joiners

Financial Administration:

1) Monitoring office expenses and maintaining financial records.

2) Handling statutory work such as obtaining factory licenses and other necessary permits, depending on the role scope.

Key interactions

1) Reporting to the Office Manager, Administrative Manager, or Director of Operations.

2) Working closely with various departments, including HR, IT, and Finance.

Preferred candidate profile

2-4 years of experience in a similar administrative role, preferably within an IT company