Assistant Manager

Job highlights

• Graduate / MBA .
• Single SPOC for vendors for receiving certified invoice and the payment release status
• Receiving items delivery,monitoring the check list for service receipt along with SLA certification,penalty/ incentive calculation,payment terms,as mentioned in the PO/ WO

Overview

Job Title: Assistant Manager

Function: Purchase

Location: Mohali

Reports to Position: Director

Reportees to Position: None

Job Purpose

Managing the process for receiving to payment cycle for the vendors, along with store operation and contract management.

Job Outline

The individual will be responsible for handling materials receiving, Centralized SPOC for vendor s invoice receiving, Invoice parking and payment release as per the due date , calculated based on payment terms. The individual is a also responsible of store operation and contract management.

Job Specifications Knowledge / Education:

• Graduate / MBA

Specific Skills:

• Technical : Excellent knowledge of SAP and Excel

• Behavioural : Excellent interpersonal skills and good knowledge of English

Desirable Experience:

• 6 - 8 years

Job Interface/Relationships

Internal

External

• Regularly interact with the users for GR processing and quality confirmation in SAP. Will have close coordination with Finance team for payment release process. Needs to coordinate with legal team for contract validation in CARRAR. Interaction with operation for inventory reduction in store.

• Single SPOC for vendors for receiving certified invoice and the payment release status.

Key Responsibilities

Receiving items delivery, monitoring the check list for service receipt along with SLA certification, penalty/ incentive calculation, payment terms, as mentioned in the PO/ WO. Close coordination with Finance & the user team for GR & payment processing lead time. Fortnightly reporting of aging analysis to users & to Finance.

Reduction of contract processing lead time

Single SPOC for vendors for invoice receiving, payment status updates, resolution of issues, if any related to payment processing and reconciliation.

Store process improvement and inventory optimisation

Key Result Area Key Performance Indicators

Reduction of payment release lead time

• Facilitate the vendor s payment process , by checking the item quantity , Service Level Agreement monitoring, delivery date and service certification.

Reconciliation of vendor s account in collaboration with Finance

• Will increase the index in Supplier relationship management

Reduction in lead time for contract processing

• Lead time between Letter of intent / Work order / Purchase Order to contract signature

Improvement in Store operation and inventory optimisation

• Process improvement for better control in operation of store. Optimisation of inventory by 20%

Any Other Significant Input

Should be very well-versed in professional communication, as this role needs lot of internal communications both with internal & external stake holders.

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