Assistant Manager- Corporate Admin- Soft & Technical Facilities

Key Responsibilities

Required Skills

• Facility operations and workplace management.
• Vendor, contract, and SLA management.
• Budgeting, cost control, and invoice verification.
• Preventive maintenance and technical coordination.
• Housekeeping, security, pantry, and soft-service management.
• Asset tracking and inventory control.
• Statutory compliance, fire safety, and emergency management.
• Team supervision and stakeholder coordination.
• Report preparation, data analysis, and presentation skills.
• Strong communication, negotiation, follow-up, and problem-solving abilities.

Facilities Operations

• Manage daily operations of the office facility and ensure uninterrupted workplace services.
• Coordinate building maintenance, electrical, HVAC, plumbing, civil, fire safety, elevators, DG sets, and other technical services.
• Plan and monitor preventive, predictive, and corrective maintenance activities.
• Conduct regular facility inspections and ensure timely closure of identified issues.
• Maintain equipment records, maintenance logs, checklists, and service reports.
• Coordinate office repairs, renovation, relocation, space planning, and workplace improvement projects.
• Monitor utility consumption, including electricity, water, fuel, and other operational resources.

Soft Services and Administration

• Supervise housekeeping, security, pantry, cafeteria, pest control, waste management, courier, transport, reception, and other administrative services.
• Ensure cleanliness, hygiene, presentation, and proper upkeep of the workplace.
• Monitor availability of office supplies, stationery, pantry consumables, and maintenance materials.
• Coordinate visitor management, meeting-room arrangements, employee requests, and administrative support.
• Ensure proper handling and movement of office materials, equipment, and assets.
• Maintain updated records of consumables, fixed assets, furniture, equipment, and material movement.

Vendor and Contract Management

Budget and Cost Contro

Team and Stakeholder Management.

Qualification and Experience

• BE/BTech OR BBA and MBA in Facilities Management, Administration, Engineering, Hospitality, Business Administration, or a related field.
• Typically 5 to 8 years of experience in facilities, workplace, administration, property, or integrated facility management.
• Experience in managing corporate offices, commercial buildings, multiple locations, or large employee facilities will be preferred.
• Working knowledge of vendor management, budgeting, procurement, maintenance, safety, compliance, and MIS reporting.
• Experience with Excel,PowerPoint, ERP or procurement systems, ticketing tools, and facility-management software.