Assistant Manager- Engineering Operations

About the role

This role exists so engineers can spend their time on engineering. You own the administrative and coordination backbone of the engineering team — permits, schedules, purchase requests, site logistics, documentation, and reporting. No design work required.

Key responsibilities

• Maintain the master project tracker: status, milestones, deliverables, and owners across all active projects.
• Coordinate schedules, site access, and manpower deployment with engineers, crews, and clients.
• Run project status meetings — agendas, minutes, action items, and follow-through to closure.
• Compile, submit, and track permit applications and utility submittals with LGUs and distribution utilities, using checklists supplied by the engineers.
• Own document control: contracts, drawings, transmittals, variation orders, inspection reports, and turnover packages.
• Prepare purchase requests from approved BOMs; follow up on quotations, POs, deliveries, and site logistics.
• Serve as administrative point of contact for clients on scheduling, documentation, and status updates.
• Prepare weekly and monthly operations reports and support deployment, timekeeping, and training coordination.

About you

• Bachelor's degree in Business Administration, Management, Industrial Engineering, Office Administration, Communication, or related field.
• 3+ years in project coordination, operations, or administration — ideally construction, engineering services, or another project-based industry — including 1+ year leading others.
• Excellent written and verbal communication in English and Filipino.
• Strong spreadsheet skills; comfortable learning project management and CRM tools.
• Highly organized and detail-oriented; able to run multiple deadlines without dropping items.
• Comfortable working alongside technical staff and asking questions until instructions are clear.