Assistant Manager / Executive - Accounts Payable & Finance

KRA- Core Job Responsibilities:

• Scrutiny of service provider's Invoices for GST and TDS point of view
• Scrutiny of Supplier Bills, Contractor Bills, Non Routine Bills & Utility Bills.
• Assisting in preparation of Monthly Payments, Filing of returns for TDS and issue of Form 16.
• Ledger Scrutiny & Reconciliation to minimize the number of small unsettled discrepancies.

Job Description:

1. Purchases :

• Handling Bills Payable section for all ELPL Properties in Pune
• Updating Purchases Register in Excel after checking Invoices received thro Email or on DMS (Document Management Software)
• Importing purchases data from Excel to Tally- Stores as well as Repairs & Maintenance Bills.
• Checking, auditing the regular invoices which are complex, multi-line item invoices and for advance payment referring the Purchases order.
• Manual booking of bills which is not imported in Tally through Excel, checking the applicability of Goods & Service Tax and TDS.
• Preparing the payment data for Stores/BMS/EDP etc. of checked bills.
• Matching the data with Tally and Payment sheet.
• Prepare Bills on Hold statement with comments and send it to inter departments.
• Inter Departmental Correspondence & Follow-up for Bills.
• Manpower Contractors & Salary Bookings.
• Communication with Vendors regarding their queries (if any).
• Monthly reconciliation statement to match the DMS, Excel Register and Tally purchase entries thereby controlling back dated entries in IDS.
• Prepare Advance payment statement and Correspondence with respective Dept. for follow up.
• Ledger scrutiny and reconciliation.
• Branch & HO Reconciliation for computation of Statutory Payments.
• Preparing all payments data for Online E-payment in Excel Worksheet
• Daily Bank Statements Download for All Properties & updation of Daily Receipts in Templates
• Vendor Payments for all ELPL Properties
• Stores
• Other General Exp. (Advertising, Insurance ,Refund etc.)
• Other Department bills(BMS Dept, Box Office, EDP etc.)
• Legal Fees
• Professional Fees
• Payments (ELPL Salary, Manpower Salary & Directors Remuneration)
• Distributors Payments (Bank payment details (UTR NO) to be mailed to Film Distributors) .

Procedure:

• Uploading Bill-wise data in Bank format in excel sheet and checking the Vendor Details as mentioned in the Worksheet with Vendor Master Sheet.
• For new vendor bank details check with Cancelled cheque which is mandatory
• Send the detailed uploading data to M.D Sir for payment approval (Attached Bill wise data & Uploading Sheet for reference purpose)
• Authorization of Uploaded File only after approval is received from M.D Sir.