Assistant Manager - Facilities

Role & responsibilities

• Manage day-to-day facility operations and ensure a clean, safe, hygienic and well maintained workplace.

• Manage facility-related vendors and service providers, including housekeeping, security, pest control, maintenance, pantry, waste management and other support services.

• Coordinate vendor onboarding, quotations, invoices, renewals and contract documentation.

• Conduct regular inspections of office premises, common areas, workspaces, washrooms, pantry and other facilities.

• Identify facility-related issues and ensure timely resolution.

• Coordinate with internal stakeholders to address workplace and infrastructure requirements.

• Maintain facility-related records, checklists, reports and documentation.

• Supervise housekeeping and pantry operations and monitor housekeeping staff, deployment, grooming and performance.

• Ensure adequate availability of housekeeping materials and consumables.

• Coordinate with security agencies and monitor security services at the facility.

• Ensure proper deployment of security personnel and adherence to security procedures.

• Coordinate preventive and corrective maintenance of electrical systems, HVAC, plumbing, civil works, lifts, safety equipment and other facility infrastructure.

• Liaise with service providers, technicians and contractors for AMCs, timely repairs and maintenance.

• Address employee facility-related concerns and ensure timely resolution.

• Coordinate office arrangements for meetings, events, employee engagement activities and management visits.

• Support office moves, seating arrangements, expansions, renovations and other infrastructure projects.