Assistant Manager - Facility Management

Job highlights

• Conduct periodic financial reviews and analyze variances against budget / forecast,initiating corrective actions where required.
• Ensure timely completion of required statutory filings,licenses,approvals,renewals,and regulatory documentation,as applicable.

Job Summary

The Incharge - Facility Management OM is responsible for managing the day-to-day operations of an assigned building or project. This includes overseeing essential services such as horticulture, billing, maintenance, and ensuring smooth execution of all on-site activities. The role ensures tenant satisfaction by maintaining high standards of service delivery and operational efficiency while adhering to established policies and procedures.

Responsibilities

• Building Operations Management: Oversee daily operations of the property, ensuring all activities are carried out efficiently.
• Ensure proper functioning of utilities, including electrical, plumbing, HVAC systems, and fire safety equipment.
• Horticulture Maintenance: Supervise landscaping and horticultural activities to maintain the aesthetic appeal of the property.
• Coordinate with vendors or teams to ensure timely care of plants, lawns, and other green areas.
• Billing and Vendor Coordination: Manage billing processes, including utility bills, maintenance fees, and other associated costs.
• Ensure timely collection of payments from tenants and service providers.
• Facility Maintenance: Conduct regular inspections to identify maintenance needs and address them promptly.
• Supervise housekeeping, security, and other on-site teams to ensure adherence to quality standards.
• Tenant Management: Address tenant concerns and resolve complaints to ensure high satisfaction levels.
• Act as the primary point of contact for tenants regarding operational matters.
• Compliance and Safety: Ensure all activities are compliant with safety regulations and statutory requirements.
• Maintain accurate records for audits and inspections.
• Team Coordination: Supervise on-site staff, including housekeeping, security, and maintenance personnel.
• Ensure all teams perform their duties effectively and maintain high service standards.
• Reporting and Documentation: Maintain records of maintenance schedules, complaints, and billing.
• Provide regular reports to senior management on property performance and operational status.

PL Management

• Own and manage the Profit Loss (PL) for the assigned business/function, ensuring achievement of revenue, profitability, and margin targets.
• Drive annual budgeting, forecasting, and business planning in alignment with organizational objectives.
• Monitor revenue, operating expenses, project costs, margins, and overall financial performance against approved budgets.
• Identify opportunities for cost optimization, revenue enhancement, and profitability improvement.
• Conduct periodic financial reviews and analyze variances against budget/forecast, initiating corrective actions where required.
• Ensure effective working capital and cash-flow management, including receivables, payables, and cost controls.
• Establish and track key financial and operational KPIs/MIS for effective management decision-making.
• Partner with Finance and other functions to ensure accurate financial reporting and appropriate financial controls.

Compliance Responsibilities

• Ensure adherence to all applicable statutory, regulatory, legal, and organizational policies relevant to the business/function.
• Maintain compliance with internal SOPs, delegation of authority, financial controls, and governance frameworks.
• Ensure timely completion of required statutory filings, licenses, approvals, renewals, and regulatory documentation, as applicable.
• Coordinate with Legal, Finance, Taxation, Secretarial, and other relevant stakeholders to address compliance requirements and risks.
• Support internal and external audits and ensure timely closure of audit observations and corrective/preventive actions.
• Identify potential financial, operational, contractual, and regulatory risks and implement appropriate mitigation measures.
• Maintain accurate documentation and records to ensure audit readiness and regulatory compliance.
• Promote a strong culture of ethics, governance, accountability, and compliance across the team.

Key Stakeholders

Internal

• Finance Team
• Security Team
• Safety
• Construction Team
• Projects Team

External

• Government Bodies
• Police
• Tenants/ Customers
• DISCOM
• Vendors

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.