Assistant Manager - Fixed Assets

About Valiram

Valiram was established in 1935 in Kuala Lumpur, Malaysia, originally specializing in the textile trade. Today, Valiram is Southeast Asia’s leading luxury goods and 360° retail specialist with presence in Malaysia, Singapore, Indonesia, Australia, New Zealand, Thailand, Hong Kong, Macau, Vietnam and the Philippines.

Operating more than 500 stores, a number which continues to grow, the group represents in excess of 200 brands across various categories, from fashion and accessories, timepieces and jewelry, perfume and cosmetics to confectionery and dining concepts.

Learn more about us at www.valiram.com

Valiram Brands:

• Beauty (Victoria’s Secret, Bath & Body Works, Rituals, Molton Brown)
• Fashion (Michael Kors, Steve Madden, Tory Burch, Chloe, MLB Korea, Giuseppe Zanotti, Charles & Keith, Pedro etc)
• Accessories (Swarovski, Mont Blanc)
• Travel Retail (Hermes, Bvlgari, The Flying Emporium, Coach, Polo Ralph Lauren,
• Lacoste, Beaute Love, Ion Gizmos, Candy Party, Wear + When, Tumi)
• F&B (Bacha Coffee, Quivo, Godiva, TWG Tea, Laderach, Candy Party)
• Watches (Swiss Watch, Tudor, Rolex, Cartier, Tissot, Zenith, Bell & Ross, Breitling, Blancpain, Omega)

Position Summary:

This role oversees key financial processes, including preparing monthly balance sheet schedules, managing the Fixed Asset Register (FAR), computing depreciation, and reviewing project costs and purchase requisitions. This role ensures accurate capital allowance, asset write-offs, and provision schedules while supporting internal and external audits.

Key Areas of Responsibilities:

• Ensure Project’s PORF to be issued as pre-agreed deadlines.
• Ensure Project’s PORF corresponding to requisition and supported by relevant documents.
• Ensure Project’s invoice to be processed as pre-agreed deadlines.
• Ensure Project’s invoice corresponding to purchase order/quotation and obtain approval for invoice. Liaise with tax team (tax treatment), AP team (system approval) and banking team (payment) when processing invoice to ensure invoice compliance with tax rule & being paid.
• Monitoring progress of PORF/Invoice & ensure approved PORF/Invoice being forwarded to PO/Banking team for processing PO/payment.
• Ensure to request issuance of AR inter-co billing & capture AP Inter-Co billing on timely basis.
• Ensure allocation of accounts information for logistics invoice related to PPE on timely basis.
• Prepare Project Cost Sheet (PCS) & reviewing PCS prepared by Accounts Executive / Sr. Accounts Executive as pre-agreed deadlines.
• Ensure PCS Master List with updated status.
• Ensure weekly project payment list prepared as pre-agreed deadline.
• Ensure Payment Master Plan prepared as per-agreed deadline.
• Assist in preparing & reviewing Written Off Schedule/ Disposal Schedule/Capital Allowance Schedule as pre-agreed deadlines.
• Liaise with Project team & PPE Vendor for invoice/payment related matter.
• Ensure Monthly Balance Sheet Schedule, FAR & depreciation are ready as pre agreed deadlines.
• Ensure capital contribution/reimbursement being claimed against brand/landlord/third party.
• Ensure Fit-Out deposit schedule/Provision For Make Good Asset schedule being prepared as per pre-agreed deadline.
• Ensure Fit-Out deposit being refunded.
• Provide full cooperation to external and internal auditors during audit of company accounts.
• Ensure the process and procedure are well adhered.

Key Requirements:

• Education: Minimum a degree in Finance or Accounting.
• Professional Experience: Minimum 4 years of experience in Fixed Asset.
• Personal Attributes:
• Good interpersonal skills
• Pleasant Personality
• Excellent communicator
• Proficient in computer skills, especially Microsoft Excel
• Languages: Fluent English and both in written and spoken. Knowledge of other language is added advantage