Assistant Manager Fleet Management

Immediate Joiners & candidates based in Navi Mumbai , Thane or nearby areas will be given preference.

Role & responsibilities

Run a safe, temperature-compliant and cost-efficient fleet that delivers to QSR stores, FMCG distributors and Horeca outlets on time, every time. The role owns fleet availability, cost per km / per drop, cold chain integrity and transporter performance, and reports them weekly against agreed customer SLAs.

Preferred candidate profile

1. Fleet planning and deployment

• Plan daily vehicle requirement.
• Optimise routes and load.
• Market hiring for primary movements.
• Run milk-run and multi-drop planning for QSR store replenishment.
• Driver and DA attendance and salary/bhatta.
• Record keeping.

2. Cold chain and quality compliance

• Ensure every reefer is pre-cooled and meets product temperature bands before loading.
• Monitor live temperature via GPS / data loggers; act on excursions within 30 minutes.
• Maintain reefer hygiene, sanitation and FSSAI / customer audit readiness.
• Close temperature-related complaints with root cause and CAPA.

3. Cost management and commercials

• Own the fleet budget: fuel, maintenance, tolls, driver cost, hire charges.
• Track cost per km, per trip, per drop and per kg; explain variance monthly.
• Negotiate transporter rates, fuel escalation clauses and detention terms.
• Validate and approve transporter freight bills; reconcile against TMS trips.
• Support customer freight costing and proposals with route-level cost data.

4. Vendor and transporter management

• Onboard, audit and rate transporters on a monthly scorecard.
• Hold monthly performance reviews; drive penalties / incentives per SLA.
• Build a backup vendor base per DC to keep placement above target.

5. Maintenance and asset health

• Run preventive maintenance schedules for vehicles and reefer units.
• Track breakdowns, downtime and repair TAT; push to reduce repeat failures.
• Keep tyre, battery and reefer service records current.

6. Compliance, safety and drivers

• Keep RC, insurance, fitness, permits, PUC and driver licences valid with zero lapses.
• Enforce driver safety: speed, driving hours, alcohol checks, PPE.
• Run driver training on safe driving, cold chain handling and store delivery etiquette.
• Manage accident claims, insurance and challans to closure.

7. Systems, MIS and reporting

• Drive GPS / telematics and TMS adoption at every DC.
• Publish daily fleet dashboard and weekly / monthly KPI review with graphs.
• Prepare customer-facing service level reports for business reviews.
• Lead SOP standardisation for transport across DCs.

Experience - 8 to 10 yrs in fleet/ transport , at least 3 yrs in cold chain or 3PL.

Industries Served- QSR, FMCG, Horeca, E-Commerce (cold chain: frozen 18 C, chilled 04 C, ambient)