Assistant Manager (General Administration)

Julie’s Manufacturing Sdn. Bhd. is the manufacturer behind Julie’s Biscuits, an established Malaysian biscuit manufacturer with roots dating back to 1981. Joining Julie’s means becoming part of a long-established business behind a well-loved household brand, with the opportunity to contribute to a stable manufacturing environment that connects local operations with global markets.

We are looking for a Assistant Manager (General Administration) to help keep Julie’s factory, office, hostel and workplace services operating smoothly and efficiently. This is a highly visible role for someone who enjoys taking ownership of different priorities, solving practical problems and creating a safe, organised and welcoming workplace.

What’s in It for Me

• Strong market presence: Contribute to the workplace behind a well-loved biscuit brand with broad local distribution and products exported to more than 80 countries.
• International exposure: Liaise with international vendors, contractors and visitors in support of Julie’s global manufacturing and export environment, while building confidence in cross-cultural communication and coordination.
• Senior-level ownership: Take meaningful ownership across factory administration, facilities, hostels, transport, travel and workplace services.

Key Responsibilities

A. Office & Administrative Operations

• Provide administrative support to ensure office operations, employee services and general administration run smoothly.

B. Facilities, Security & Workplace Services

• Coordinate security, cleanliness, maintenance, landscaping, waste management, canteen services, hostels, vehicles and other company facilities according to SOPs.

C. Transport, Travel & Access Management

• Manage dispatch, drivers, company vehicles, meeting room bookings, travel arrangements, accommodation, keys, vehicle insurance and road tax renewals.

D. Vendor, Compliance & Audit Coordination

• Liaise with vendors, contractors and government departments, manage licences and documentation, support audits and ensure findings are closed on time.

E. Employee Support, Training & Events

• Process staff claims and name card requests, provide internal training, support factory visits and assist with company functions and events.

Requirements

Must-Have

• Bachelor’s Degree in Business Administration, Business Studies, International Business, Management or a related field.
• Minimum 3 years of relevant experience in administration, facilities, workplace services or a similar role.
• Strong organisational, time-management, stakeholder-management and problem-solving skills.
• Proficient in Microsoft Office and other relevant software or applications.
• Based in or willing to work in Alor Gajah, Melaka, with own transport.

Good-to-Have

• Experience managing international vendors, contractors, visitors or cross-cultural coordination.
• Experience handling audits, government departments, licences, insurance or regulatory documentation.