Assistant Manager, Graduate School

GRADUATE SCHOOL

Assistant Manager (Research Postgraduate Administration) (26270233)

The Graduate School is committed to advancing the University’s strategic vision by delivering high-quality administrative support for research postgraduate education. We are seeking a passionate and self-motivated, collaborative, and detail-oriented professional to join our team and contribute to the continued excellence of our research postgraduate programmes.

Responsibilities:

• Student Lifecycle Management: Support and improve the administration of the student lifecycle for research postgraduate programmes, including admission, enrollment, registration, and graduation;
• Project Management: Provide planning support and lead the execution of assigned projects;
• System Enhancement: Enhance the student information system and other E-Systems including working with other stakeholders in system development, enhancement, and conducting user acceptance tests;
• Data Management and Vetting: Conduct thorough vetting and verification of student records to ensure accuracy and compliance, and consolidate and maintain reliable data for programme administration; and
• Reporting and Analysis: Compile and analyse statistical data to prepare detailed reports that assist in decision-making and strategic planning.

Requirements:

• A bachelor’s degree or higher in a relevant field;
• A minimum of 4-5 years of relevant experience, preferably in postgraduate programme administration, or expertise in managing spreadsheets and databases;
• Excellent command of written and spoken English and Chinese, including Putonghua;
• Analytical Mindset with strong ability to retrieve, read, interpret, and verify data from multiple formats and sources; strong analytical skills; and a strong sense of responsibility;
• Strong communication and interpersonal abilities, with a focus on teamwork; and
• Demonstrate flexibility and a proactive approach in handling various tasks and challenges.

Occasional travel to Chinese Mainland is required.

The initial appointment will be offered on a fixed-term contract of two years, renewable subject to mutual agreement and availability of funding.  Shortlisted candidates will be invited to attend a written assessment.

Salary will be commensurate with qualifications and experience.

Application Procedure:

Applicants are invited to submit their applications at the HKBU e-Recruitment System.

Those who are not invited for interview 8 weeks after submission of application may consider their applications unsuccessful. Details of the University’s Personal Information Collection Statement can be found at: https://hro.hkbu.edu.hk/en/worklife-at-hkbu/employee-favourable-environment.html#privacy-policy.

The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer.

Closing Date: 23 October 2026 (or until the position is filled)